Privacy policy

Thank you for visiting our website and our mobile application available at https://worksmile.com/en/ (the “Website”).

The website offers three basic functionalities:

  1. An innovative gamification platform addressed to the following groups: owners of companies, associations, public entities, and other organizations and their users (“Worksmile”). Worksmile allows introducing sports and a healthy lifestyle into users’ everyday lives. Worksmile’s mission is to integrate and motivate users to lead an active lifestyle by building a community in a given company or organization, organizing sporting events based on healthy competition, and setting a common goal, all in an atmosphere of fun.
  2. A tool for managing specific non-wage benefits for employees/co-workers on the principles set out in the Regulations (“Benefits”).
  3. Payment services in the form of a payment account for the use of non-wage benefits for employees/associates.

We invite you to read our privacy policy.
Worksmile Team

1. PRIVACY PROTECTION

1.1. Fitqbe Sp. z o.o. with headquarters in Warsaw (‘we’, ‘the Company’) attaches particular importance to respecting the privacy of Users visiting the Website at www.worksmile.com and using the Application. The data collected in the logs is used only for the purposes of administering the Website. Servers automatically save data such as the page request sent by the User, date and time of request and response, device data (e.g., hardware model), browser type, browser language, type of operating system. Most logs (server logs) are not associated with any specific User. All Users’ data obtained through the Services is intended for our use.

1.2. All capitalized expressions have the meaning given to them in the Regulations of the application and website: fitqbe.com a gamification social platform introducing sport into the everyday life of the user (“Regulations”), unless otherwise provided in this Privacy Policy.

2. PERSONAL DATA PROCESSING

2.1. General

2.1.1. Subject to the provisions of this Policy, the Service Provider is the administrator of personal data processed on the Website, i.e., Fitqbe sp. z o.o., with headquarters in Warsaw, ul. Prosta 68, 00-838 Warszawa, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Department of the National Court Register under KRS number: 0000605281; share capital: PLN 16,500.00, TAX ID.: 5272761750, REGON: 363874982, email address: office@worksmile.com.

2.1.2. A Data Protection Inspector has been appointed in the Company, whom you can contact at the following email address: dane.osobowe@worksmile.com.

2.1.3. All personal data from you is collected in different ways, depending on the services provided:

  • a) Information provided voluntarily by the User – We ask Users using registration and contact forms to provide personal data.
  • b) Information obtained while using the Website – This may include: IP address, device information, browser type, geolocation data, and cookies. This data is used to analyze technical issues when using the Website.
  • c) Data provided by the Administrator – Includes name, business email address, company, position, etc.
  • d) Data provided by the User to Partners – Such as name, surname, bank account number, etc.
  • e) Data identifying the User – Such as name, surname, email, PESEL (ID) number, etc.

2.2. PERSONAL DATA PROCESSING RANGE

2.2.1. The company processes the following data provided by the User as part of registration:

  • Obligatory data: Name, Surname, Email address.
  • Optional data: Gender, Phone number, Weight, Height, Date of birth.

2.2.2. For payment service contracts, the following data is processed:

  • Obligatory data: Name, Surname, Email address.
  • Optional data: Gender, Phone number, Weight, Height, Date of birth, PEP status.

2.2.3. Additionally, the photo uploaded in the User profile can be processed but is voluntary and can be changed or deleted anytime.

2.3. PERSONAL DATA PROCESSING GOALS

Personal data will be processed for:

  • Contract implementation.
  • Legitimate interests such as direct marketing, security, and complaints.
  • Marketing activities with consent.
  • Legal obligations such as issuing and storing invoices.

2.4. PERSONAL DATA PROCESSING PERIOD

Data will be processed until:

  • Employment/cooperation ends.
  • Objection is made for legitimate interest processing.
  • Withdrawal of consent.
  • Legal requirements are fulfilled.

2.5. NOTIFICATIONS

With consent, you may receive the following notifications:

  • Competition invites, reminders, and summaries.
  • Confirmation emails for exchanges or awards.
  • Weekly summaries and inactivity reminders.

2.6. PRIVACY

Users can provide consent to share information like activity location, training details, and competition invites with other users and on social media.

2.7. PROFILING

Personal data may be subject to profiling for personalized offers based on activity in Worksmile.

2.8. DATA RECIPIENTS

Personal data may be shared with:

  • Administrators (your employer).
  • Entities supporting the Website.
  • Postal or courier services.
  • Payment service providers.
  • State authorities as required by law.

2.9. USERS’ RIGHTS

You have the right to:

  • Access, correct, delete, or transfer your data.
  • Object to or restrict processing.
  • Withdraw consent for processing.
  • File complaints with the supervisory authority.

For any requests, contact office@worksmile.com or dane.osobowe@worksmile.com.

3. SECURITY

3.1. We strive to protect the Website using firewalls, encryption, and physical security measures. All data between the server and the User’s computer is encrypted.

3.2. The Website may contain links to other sites. We recommend reviewing the privacy policies of those sites.

4. FINAL PROVISIONS

The current Privacy Policy is always available at https://worksmile.com/privacy-policy/.
November 2021 version