HR platform for the entire organization
Worksmile helps HR teams and managers tackle their challenges while putting employee experience first. It automates processes, organizes communication, and supports benefit management – all in one platform.
4,5/5
4,7/5
4,8/5
4,2/5
Case Study
Worksmile connects operational HR with the everyday employee experience – in one platform.
- Using AI, it streamlines administration, automates tasks and provides the data needed for decision-making.
- At the same time, it engages employees, strengthens communication and fosters organizational culture, becoming a hub of information for the entire company.
- Therefore, it is used by 100% of employees, regardless of their place in the structure.
- It combines multiple functions in a single solution, giving real financial savings.
RODO compliance
Reliability – 99.9%
Compliance with Polish Labor Law
ISO – 27001
Save up to90% of HRtime
Solution consolidation that delivers 34% budget savings
Supporting efficiency with AI
Trusted by more than 360 customers and 200,000 employees
Trusted by more than 360 customers
and 200,000 employees
A platform that delivers measurable results and people actually use.
Tailor solutions to your needs
We support HR teams and managers while caring for the experience of every employee – across the entire employee lifecycle.
Employee benefits
Automated benefits and budgets management
Manage employee benefits and budgets in one place and track their usage in real time.
Benefits management
Design and manage benefits offerings in one place
Manage benefits and employee requests in one place – with employee choice and full cost control for HR.
Benefits cafeteria
Tailor the offer to your organization’s needs
Give employees the freedom to choose their benefits within allocated budgets. 21 benefit categories. Thousands of offers.
Pay transparency and TRS
Building employee trust through transparency
Organize salary and benefits information – in line with regulations – without putting extra burden on HR.
Benefits and budgets analytics
Full transparency of
benefits effectiveness
Monitor benefits budget usage and
make data-driven decisions.
Intranet and Communications
Employee-focused internal communication
Reach employees effectively, increase engagement, and improve team collaboration.
Communication and Community
One central place for communication
Create a single internal communication hub that streamlines information flow and builds community.
Employee engagement
Higher engagement
and belonging
Build positive employee experiences that truly drive motivation and retention.
Digital workplace
One place where
work begins
A central workspace where employees handle company matters, while HR and managers stay organized and in control.
Communication performance analytics
Improve effectiveness without guesswork.
Measure the real effectiveness of internal communication and be sure that key messages truly reach employees.
HR processes
Structured, scalable HR processes that reduce handling time and operating costs
Automate HR processes to make work easier for both HR and team managers, with seamless support across the entire employee lifecycle.
Data and administration
Fast access to the data HR and managers need.
Support daily work with access to essential data, history, requests, and employee documents.
Documents and e-signature
Automated document workflow
Create, personalize, and sign documents electronically, saving time
while keeping full control.
Absence management
Simplified leave and absence management
Support daily work for managers and HR by automating leave and absences and keeping full visibility of team availability.
Time and attendance
Comprehensive working time management
Organize time records, hour calculations, and payroll data transfer with native integration
with Kadromierz.
Onboarding and Offboarding
Automation and consistent employee experience
Automate paperwork, communication
and access to knowledge, while giving HR full control over onboarding
and offboarding processes.
Payroll data
Pre-filled payroll components and HR data for payroll processing.
Simplify payroll data preparation by tracking working time, absences, benefits, and changes, and securely transferring them to your payroll system.
Requests and case management
Structured communication between employees and HR
Handle questions, requests, and cases clearly, on time, and in line
with procedures, reducing communication chaos.
Efficiency and competencies
Data-driven competence development
Support competency development and performance with consistent data, assessments, feedback, and structured development plans.
HR analytics and reports
Decisions based on reliable data
Turn data into real business decisions. Track key HR metrics, predict risks, and support leadership with reliable insights based on up-to-date, consistent data from across the organization.
Add-ons
Explore additional features and increase the synergy effect
Recognition and rewards
A stronger culture of recognition and motivation
Enable employees and managers to recognize achievements and reward behaviors aligned with company values.
Wellbeing & Employee Support
Employee health and performance
Combine prevention and support to care for
employee health, balance, and long-term engagement.
Microsoft365 integration
Central access to information and documents
Connect the platform with the Microsoft 365 ecosystem to simplify access to information, communication, and collaboration.
ERP integrations
Automated HR reporting
Integrate the platform with external HR and payroll systems to streamline the data transfer process.
HR Analytics
Multiple data in one system
Analyze data, conclusions and predictions. Make strategic decisions based on data from all modules that work together.
Surveys and Feedback
Feedback to support engagement
Monitor sentiment and gather employee feedback, responding and reinforcing engagement based on data.
Shortcuts and Reservation System
Make it easy for employees to access systems and resources
Get easy access to the most frequently used applications, tools and resources, streamlining your daily work.
AI Assistant
Artificial intelligence to support everyday life
Make it easy for employees to access important information, the knowledge base, regulations and everything related to the platform and the resources available on it.
See how companies are using Worksmile in practice
Finally, you can focus on the HR work you want to do
Calculate your savings
We want to be your partner in generating savings
Your company
Number of employees
50
Cost per hour of HR work
150 zł
Administrative time
20h
Your savings
Monthly savings:
7320 zloty
Worksmile’s return on investment:
1 month
Annual savings
PLN 85,820
Appreciate us every day
Fast, helpful and always available – our platform is here when you need it,
offering real-time solutions tailored to your needs.
Customer satisfaction index
Average implementation rating
We implement quickly giving full support
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.
