Worksmile to inteligentna platforma HR integrująca komunikację wewnętrzną, benefity pracownicze i procesy HR, pomagająca zwiększyć efektywność i zaangażowanie pracowników.

Dla kogo jest przeznaczona platforma Worksmile?

Worksmile jest przeznaczony dla małych, średnich i dużych firm, które chcą usprawnić komunikację, zarządzanie benefitami i procesami HR w jednym narzędziu.

Jakie funkcje oferuje Worksmile?

Platforma oferuje moduły do komunikacji wewnętrznej, katalog benefitów, zarządzanie budżetami pracowniczymi, integrację z narzędziami HR oraz systemy raportowania.

Czy Worksmile obsługuje integracje z innymi systemami?

Tak, Worksmile integruje się z popularnymi narzędziami HR, systemami kadrowymi oraz komunikatorami firmowymi, aby ułatwić pracę działom HR.

Jak można wdrożyć Worksmile w firmie?

Proces wdrożenia jest szybki i obejmuje konfigurację modułów, szkolenie administratorów oraz wsparcie zespołu Worksmile na każdym etapie.

E-signature - Worksmile

E-Signature

Digital documents and cases with a complete history of signatures

Worksmile lets you sign policies, addenda, acknowledgments of receipt, and other documents directly on the platform—from a computer or a phone. HR can view the status of each document in real time, and employees don’t have to print, scan, or email anything back.

Business results you will see quickly

We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle

Shorter document processing time

The addendum or statement is returned signed on the same day—no printing, scanning, or waiting for a paper copy.

Real-time status visibility

HR can see in real time who has received a document, who has signed it, and who has not yet taken any action—without having to send email reminders.

A single source of truth for every signature

The signature sheet compiles the complete history into a single file, regardless of the number of recipients or documents involved—ready for an audit at any time.

Less administrative work

Templates and automated receipt statuses reduce the amount of manual work HR has to do in preparing and tracking documents.

E-signature Across the Entire Platform

The same process—regardless of the module

An electronic signature works the same way for contracts and addenda in HR documents, when assigning equipment in work tools, or when ordering benefits from contractors. Employees sign in the same way—regardless of what the document pertains to.

Automatic signature statuses

The signature status updates automatically, without having to manually uncheck it

Once a signature is added, the document’s status is automatically updated. HR and the manager can see in real time who has signed and who hasn’t—without having to check each case individually.

Signature Sheet

Who signed, when, and how: – all in one downloadable file

Worksmile generates a signature report on demand—a file ready for archiving that contains the complete history of signatures on a given document, regardless of how many people signed it or the method they used.

How are companies using our solution?

Signing the Terms and Conditions Update: More Than Just a Click

The revised policy is distributed to employees as a document requiring a signature.

Result: HR can see in real time who has already provided an electronic signature and who hasn’t.

Addenda signed immediately after being generated from a template

HR generates personalized addenda from a template and sends them for signature.

Result: The addendum was drafted, sent, and signed on the same day, instead of a process that would have taken several days.

Confirmation of Equipment Receipt in Work Tools

When assigning a laptop, phone, or access card, HR selects an electronic signature as the verification method. The employee signs off on receipt of the equipment directly on the platform, without a paper handover form.

Result: an auditable record of equipment transfers, with no paper in the binder.

Ordering a benefit in the B2B model

Sign the statements electronically, without printing the document or emailing it to HR.

Result: The order is approved and signed in a single step, without any additional correspondence and in full compliance.

For whom? For HR, Manager and Employee

We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle

HR: can view the signature and submission date for each document without having to ask the employee to resubmit a signed version

Employee: signs the document immediately on a phone or computer, without printing or scanning it.

Management: is confident that key documents have a documented signature, ready to be presented during an audit or inspection.

Trusted by more than 360 customers and 200,000 employees

A platform that people really use so that HR projects bring real results.

Case Study

Do you want to know more about our platform?

See frequently asked questions, and if you have additional ones click on the “Make an appointment” button

How does Worksmile increase organizational efficiency?

Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.

The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.

HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.

The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.

How does Worksmile support HR in its operational work?

The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.

How does Worksmile support team managers in their operational work?

The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.

Is it difficult to switch from another platform to Worksmile?

No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.

Does Worksmile integrate easily with our current tools?

Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.

How does Worksmile ensure employee data security?

The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.

How is Worksmile different from an HR and payroll system?

HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.

Worksmile:

organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.

The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:

less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.

The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.

How does Worksmile help reduce the costs of multiple HR tools?

It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.

E-signature