Work tools
Full control over your inventory. No spreadsheets, no questions, no chaos.
Track equipment and work tools in one place—no more scattered spreadsheets or ad-hoc communication. HR, managers, and employees have access to up-to-date data and information about resources wherever they need it.
We support HR and team managers while ensuring a positive experience for 100% of employees—throughout the entire employee lifecycle
Less time spent determining the current status
Up-to-date enrollment data is available immediately—no need to manually check spreadsheets or contact the administration.
Complete change history and auditability
Every assignment, return, and pickup of an item is recorded. You know who had what and when—without having to piece it together from emails.
The manager can see his team's resources
Insight into your team members’ equipment without involving HR – plan onboarding and offboarding using up-to-date data.
Fewer questions about equipment directed to the administration
Employees have access to information about their equipment—they can view their equipment in their profile without involving the administration department.
Asset Register
Equipment visible at a glance, not after searching through the spreadsheet
Every asset—whether it’s a laptop, phone, car, access card, or license—has its own record: category, serial number, value, warranty, and history. You add the asset once. Then you assign it, change its status, and track its progress—the platform logs every change. The status is updated once an employee confirms receipt.
History and auditability
Every change is recorded – no need to search through emails
Worksmile keeps a complete log: who assigned the asset, when its status changed, and who returned it. When it’s time for the next inventory, you don’t have to start from scratch—the data is already available. Receipt confirmations and e-signatures are visible within the asset’s details.
Transparent access for managers and employees
Employees with access to information about their tools
In the “Work Tools” tab, each user can view the resources assigned to their profile—including their current status and history. Employees confirm receipt directly on the platform. The administration department no longer handles inquiries about equipment inventory.
How do companies use our solution?
Onboarding and offboarding without the hassle of equipment
HR registers the equipment and assigns it to an employee before their first day—the employee confirms receipt in their profile. When the employment ends, the same process works in reverse: HR initiates the return, the assets’ status changes, and the assignment history remains. When hiring a new employee, it’s clear what equipment is available and in what condition.
A change in the team without consulting HR
When an employee changes roles, moves to a different department, or leaves the company, the manager can see the current status of their team’s equipment without involving HR. They know what’s assigned, what needs to be returned, and what can be reassigned—before anyone even has a chance to ask.
Result: less communication when changes are made; HR and administration can focus on what requires their attention
An inventory that takes less than a week
HR exports the complete list of assets to Excel with a single click. Categories, statuses, serial numbers, assignments—everything is included in a single file, updated as of the time of export. The next inventory is based on existing records, rather than building a spreadsheet from scratch.
Result: inventory taken in hours instead of weeks, with data always up to date
We have earned the trust of over 360 clients and 200,000 employees
Wir haben das Vertrauen von über 360 Kunden und 200.000 Mitarbeitern gewonnen
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.