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How did WeNet begin using Worksmile to analyze data in order to better understand its employees' needs and effectively plan HR initiatives?
WeNet – details:
- the digital marketing industry
- about 1,300 employees
The Technological Challenges Facing a Rapidly Growing Organization
WeNet's rapid growth and its merger with another company presented the company with several challenges:
- Managing a wide range of benefits ( as many as 58 different packages, including sports, medical, and insurance benefits) for over a thousand employees placed a significant operational burden on the HR team;
- The intranet used to date had not served as an effective communication tool —it was one-way, lacked opportunities for interaction among employees, and did not provide analytics to measure the quality and effectiveness of internal activities;
- A solution was needed that would ensure easy IT integration while meeting high standards of security and compatibility. WeNet had been using systems such as HRB and then began implementing a new HR and payroll tool called Teta.
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A comprehensive platform that integrates communication, employee benefits, and HR and payroll processes
Employee benefits and budget allocations
The system consolidated the management of 58 different subscription benefit packages (Luxmed, Allianz, Multisport, etc.), automating administrative processes. Employees can select, review, and manage their benefit packages all in one place, which has significantly reduced the operational burden on the HR team. In addition, Worksmile has provided employees with an intuitive benefits marketplace, allowing them to independently choose their benefits based on their individual preferences.
The platform also provided extensive technical capabilities regarding power supplies—including, among others, separate budgets and methods for funding benefit accounts for individual companies, or special bonuses, the amount of which may depend on an employee’s length of service or position. As a result, the benefits management process at WeNet has become convenient, flexible, and perfectly tailored to the needs of both the company and its employees.
Modern Communication and Community Engagement
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How do seamless system integrations and access to information help WeNet make sound business decisions?
Analytics and Effective Decision-Making
Thanks to the Worksmile platform, WeNet can analyze the effectiveness of its communication efforts in detail. Management teams now have access to data on how often and in what ways employees use the platform, which content generates the most interest, and how employees are utilizing their benefits.
The WeNet team actively participated in a dedicated analytical workshop, where we discussed the company’s needs together. Thanks to this meeting, we gathered important information that allows us to better plan the further development of our platform’s analytical features and tailor them even more precisely to customer expectations.
Rapid deployment and flexible system integrations
The Worksmile platform was implemented in an exceptionally short time—the entire project took about two months. Thanks to its easy technological integration, the platform was able to seamlessly exchange data with the systems used by the client (including HRB and, in the near future, the Teta system as well), which further streamlined the HR department’s work and significantly reduced the number of manual administrative tasks.
Furthermore, WeNet simultaneously carried out the incorporation of a new company. The Worksmile platform thus successfully completed a two-phase rollout: first for the WeNet team, and then efficiently and on schedule for the employees of the other company. As a result, it was possible to rapid integration of both organizations into a cohesive HR environment, communication, and benefits management, while maintaining flexibility and high-quality service from Worksmile.
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Benefits for the Company and Employees
More efficient internal communication
The new platform has enabled employees to actively comment, respond, and participate in company life. As a result, team engagement and cohesion have increased.
Easier Benefits Management
Automated management of 58 benefit packages (including Luxmed, Allianz, and Multisport) has streamlined the HR department’s work and provided the team with convenient access to their favorite benefits every day.
Access to Information and Data on Employee Engagement
By analyzing platform usage and detailed data on team activity, the HR department can better tailor future initiatives and respond more quickly to the actual needs of the company’s employees.
