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    Managing benefits and budgets

    Benefit cafeteria with points to distribute

    Analytics on the use of budgets
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    Salary disclosure and Total rewards statement

    Communication and Community

    Employee involvement

    Analysis of communication effectiveness

    Data and employee administration
    Documents and electronic signature

    Leave and absence management

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    Onboarding & Offboarding

    Preparation of payroll data

    HR analytics and reports

    Efficiency and competence

    Compliance and policy management

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    Manage benefits and flexible benefits

    Design and manage benefit offerings in one place – from ordering sports cards and medical care, to managing flexible benefits such as Social Security and social claims, to controlling budgets and reporting benefit values. Give employees flexible choices and HR full control over costs and benefit utilization.

    Design and operation of benefits

    Manage benefit offerings tailored to the organization. Handle the process of ordering benefits from different providers, such as sports cards, medical care and other benefits, without unnecessary administration.
    Add and configure each benefit.

    Flexible selection and control of budgets

    Allow employees the flexibility to choose benefits within allocated budgets. Control funding, limits and benefit costs transparently and in accordance with company policy.

    Automated HR and benefit provider reports

    Prepare ready-made reports tailored to benefit providers' requirements. Simplify billing, reduce manual work and provide consistent, up-to-date data without additional administration.

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    Benefit Cafeteria

    Give employees self-selection of benefits within allocated points or budgets. Create offerings tailored to your organization’s structure, roles, and locations using a rich benefit cafeteria.

    Flexible choice of benefits by employees

    Give employees self-selecting benefits from the cafeteria within the points awarded.

    Rich and tailored cafeteria offerings

    Offer products from more than 400 cafeteria partners. Manage benefit availability and offer a wide selection of benefits in one intuitive place.

    Control of points and benefit utilization

    Monitor the use of points and benefits in real time. Provide transparent rules for awarding and accounting for points without additional administrative work.

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    Analytics on the use of budgets and benefits

    Monitor the use of benefit budgets and make accurate decisions based on data. Gain full transparency of costs, benefit popularity and offer effectiveness – without manual reports and scattered sources of information….

    Use of budgets and benefits

    Analyze how employees use allocated budgets and benefit points. Check benefit utilization levels and identify unused funds in real time.

    Ready-to-use reports and easy-to-read charts

    Use ready-to-use reports and visualizations for budgets and benefits. Quickly prepare statements for HR, finance and management without additional analytical work.

    Data-driven decisions

    Compare costs with real benefit usage and optimize benefit offerings. Make decisions on changes to offerings based on hard data, not conjecture.

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    Announcements and Notifications

    Increase awareness and real benefit utilization with consistent, planned communication. Keep employees informed about available benefits, changes in offerings and unused benefits – exactly when it makes the most sense.

    Announcements and benefit information

    Publish benefit news in one central location. Inform employees about new benefits, changes in offerings and benefit policies in a clear and consistent manner.

    Campaigns and benefit reminders

    Run benefit campaigns and automatic reminders for unused benefits. Increase employee engagement and real use of available benefits without additional HR work.

    Effective communication tailored to the audience

    Target benefit communications to selected groups of employees - by role, location or type of benefit. Reach the right people at the right time with the right information.

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    Salary disclosure and Total rewards statement

    Promote transparency and build employee trust while meeting growing regulatory requirements. Worksmile helps you organize salary and benefit information and communicate the full value of your employment package (Total Rewards) in a consistent and understandable way.

    Pay transparency and compliance

    Worksmile supports organizations in complying with new pay disclosure requirements. Organize data, salary ranges and payroll communications, increasing transparency and regulatory compliance without overburdening HR.

    Total Rewards Statement - the full value of the offer to the employee

    Present employees with the total value of compensation and benefits in a single, easy-to-read statement. The Total Rewards Statement increases awareness of the organization's real costs, supports retention and strengthens the perceived value of the employer's offering.

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    A central place for communication that reaches

    Create a single, central place for communication and community building within your organization. Publish important information, engage employees and foster organizational culture by combining company news with employee interactions.

    News and company announcements

    Publish HR and company announcements in a single, consistent channel. Target announcements to selected departments, locations or roles, and set priorities, pins and publication schedules so key information always arrives on time.

    Community and employee interactions

    Enable employees to post, comment and respond to content. Build engagement through topic groups, team groups and grassroots initiatives that strengthen relationships and organizational culture.

    A single source of information for the entire organization

    Replace fragmented communication channels with a single, clear intranet. Give employees easy access to up-to-date information and HR a clear place to post key messages.

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    Employee involvement

    Strengthen employee engagement and sense of belonging with tools that foster appreciation, activity and dialogue within the organization. Build a positive employee experience that translates realistically into motivation and retention.

    Communication groups and events

    Create communication groups around teams, projects and thematic initiatives. Organize company events and internal activities that engage employees and foster relationship building.

    Employee activities and initiatives

    Engage employees through company initiatives, wellbeing campaigns and team-building activities. Give space for grassroots initiatives that strengthen commitment and organizational culture.

    Pulse of the organization and employee feedback

    Collect regular feedback and monitor employee sentiment with simple surveys and pulse checks. Respond faster to teams' needs and take actions to support engagement based on real data.

    Appreciation and rewards

    Strengthen a culture of appreciation and motivation in the organization. Enable employees and managers to recognize successes, reward attitudes in line with company values, and build positive relationships within teams.

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    Analysis of the effectiveness of internal communication

    Measure the real effectiveness of internal communications and be sure that key information actually reaches employees. With analytics and multi-channel distribution, Worksmile eliminates the guesswork and increases the effectiveness of HR and company messages.

    Analyze readings and employee responses

    Check who has read the message, who has responded, and how employees are engaging with the content. Analyze the effectiveness of individual messages and campaigns to continuously improve the quality of communications.

    Multi-channel outreach to employees

    Reach your audience through the Worksmile platform, email and Microsoft Teams. Ensure consistent communication regardless of channel and increase the chance of reaching every employee.

    Higher effectiveness and message reachability

    Increase the real reach of internal communications by up to 78%. Have confidence that key information is not only sent, but actually read by employees.

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    Data and employee administration

    Manage employee data in a single, consistent system – from personnel information and employment history to applications, documents and organizational structure. Provide a source of information for HR and Team Managers and full control over data compliance and quality.

    Central database of employees

    Use a single unified system that collects all key employee data, ensuring that every HR function operates on the same up-to-date information.

    Employment cycle and history management

    Track employees' employment history - promotions, job changes and team or project affiliations. Automatically build an organizational structure.

    Documents and personal information in one place

    Manage employee documents in a digital repository - contracts, annexes and certificates. Receive reminders for expiring documents and provide employees with space for their documents2.

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    Documents and electronic signature

    Automate the entire workflow of employee documents – from the creation of contracts and addenda, to their personalization, to secure electronic signatures. HR saves time, reduces errors and has full control over documentation at every stage of the employee lifecycle.

    Document templates and automatic generation

    Library of templates (contracts, annexes, certificates) with dynamic employee data fields - documents are created automatically based on data from the system.

    Documents created in HR processes

    Automatically generate contracts and documents during onboarding, changes in terms and conditions of employment or offboarding - without manually preparing files.

    Electronic signature

    Online signing of documents by employees and employer, with full signature history and document status in one place.

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    Leave and absence management

    Simplify leave and absence processing with a single, transparent system for employees, managers and HR. Automate requests, policies and approvals while maintaining full control over team availability and compliance with company policies.

    Vacation and self-service requests of employees

    Provide employees with an intuitive portal for vacation requests. Managers gain a view of the team's leave calendar, and requests can be approved on mobile - quickly and without unnecessary email exchanges.

    PTO rules and absenteeism policy

    Configure different leave pools, such as vacation, on-demand or special leave. Set team availability limits and adjust absenteeism policies according to countries, regions and local regulations.

    Automatic billing and system integrations

    Automatically calculate leave and handle approvals in accordance with applicable policies. Integrate absence management with ERP and payroll systems, eliminating manual updates and the risk of errors.

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    Working hours and attendance

    Comprehensive employee time management – from attendance registration, automatic calculation of hours and overtime, to flawless transfer of data to payroll systems. HR and payroll gain full control, and employees gain convenience and transparency. All thanks to native integration with the Kadromierz application.

    Time recording

    Convenient and flexible time recording adapted to different work models - stationary, remote and project work - using different devices and recording methods.

    Automatic calculation of hours and overtime

    Automatic calculation of working time in accordance with applicable rules - including overtime, weekend and holiday work, bank of hours and billing in preset periods.

    Integrations with RCP and payroll systems

    Automatic transfer of data from timekeeping systems directly into the payroll system, reducing manual adjustments and the risk of errors.

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    Onboarding and Offboarding

    Ensure a consistent and structured employee experience from the first to the last day in the organization. Automate paperwork, communication and access to knowledge, giving HR full control over onboarding and offboarding processes.

    Forms, documents and paperwork

    Handle onboarding and offboarding forms and documents in one place. Streamline workflows and eliminate manual onboarding and termination processes.

    Employee portal and start-up materials

    Provide new employees with access to a portal with company policies, regulations and documents. Enable electronic acknowledgement of policy familiarization, and provide training materials and welcome packs even before the first day of work.

    Communication and knowledge base

    Support onboarding and offboarding through consistent communication and a central knowledge base. Provide employees with easy access to key information and make it easy for HR to transfer knowledge at every stage of the employee lifecycle.

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    Preparation of payroll data

    Simplify and organize the process of preparing data for payroll. Gather complete and up-to-date information on work time, absences and changes in employment, then securely transfer it to your HR and payroll system.

    Collect data for payroll

    Automatically collect data from across the system, including benefit utilization, benefits, work hours, vacation and absenteeism information.

    Integration with HR and payroll systems

    Export payroll data directly to HR and payroll systems such as Enova, Teta, SAP or Comarch Optima. Reduce manual operations, reduce the risk of errors and speed up the payroll process.

    Salary components and access to pay slips

    Handle benefit components. Provide employees with access to pay slips in a secure portal, increasing transparency and reducing inquiries to HR.

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    HR analytics and reports

    Turn HR data into real business decisions. Monitor key HR metrics, anticipate risks, and support management with robust analyses based on up-to-date, consistent data from across the organization.

    HR dashboards and structured data

    Use easy-to-read HR dashboards showing, among other things. number of employees, turnover, absenteeism and benefit utilization. Analyze data in real time with the ability to filter by structure.

    Trend analytics and early signals of change

    Analyze HR data trends and identify areas that need attention. Monitor changes in turnover, absenteeism and engagement to react faster to potential risks and support managers in making informed decisions.

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    Efficiency and competence

    Support the development of employee competence and performance based on consistent data and structured processes. Combine assessments, feedback and development plans in one place, supporting HR and managers in building organizational effectiveness.

    New solution available as early as April!

    Competency management

    Define competency matrices and assign them to positions, roles and organizational structures. Evaluate the level of competence of employees and gain a consistent picture of the teams' potential and areas in need of development.

    Periodic evaluations

    Conduct structured periodic appraisal processes that support dialogue between employee and manager. Gather information on employee development and performance and build a consistent basis for development decisions and follow-up planning.

    Development plans and competence development

    Create individual development plans (IDPs) based on assessment results. Assign training, mentors and development activities, and monitor progress in competency development over time.

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    Compliance and Policy Management

    Ensure consistency, transparency and regulatory compliance with centrally managed company policies and regulations. Publish up-to-date documents, monitor their approval and have full control over the organization’s compliance with formal requirements.

    Central management of policies and regulations

    Store all company policies and regulations in one central repository. Manage document versions, revision history and publication of new policies, ensuring employees always have access to up-to-date content.

    Confirming familiarization and tracking acceptance

    Require mandatory acknowledgement of reading key policies. Monitor who has read and approved the documents, and maintain full documentation for audit and compliance purposes.

    Automatic reminders and notifications

    Automatically notify employees of new or updated policies. Send reminders to people who have not confirmed they have read the documents, reducing the risk of non-compliance and manual work by HR

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    Wellbeing programs

    Support employee wellbeing in a systemic and thoughtful way. Combine wellbeing initiatives, preventive measures and access to support in one place, helping the organization nurture the health, balance and long-term commitment of teams.

    Wellbeing challenges and activities for employees

    Offer employees initiatives that support healthy lifestyles, sports challenges, or solutions that support work-life balance, including mental health.

    Mental health

    Act preemptively and give access to meditation lessons with voiceovers in two languages, promoting mental health among employees

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    Appreciation and rewards

    Strengthen a culture of appreciation and motivation in the organization. Enable employees and managers to recognize successes, reward attitudes in line with company values, and build positive relationships within teams.

    Discretionary programs and awards

    Create recognition programs such as kudos and awards to recognize the achievements of employees and teams. Foster a culture of feedback and positive reinforcement on a daily basis.

    Rewarding with points and benefits

    Reward employees with points or benefits tied to cafeteria offerings. Ensure that rewards are flexible and can be tailored to individual employee preferences.

    Integration with internal communications

    Combine recognition programs with internal communications to make honors visible within the organization. Increase engagement by publishing recognition on your intranet and communication channels, fostering a sense of appreciation and belonging.

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Twoi pracownicy nie są największym atutem Twojej firmy

Prawdopodobnie często spotykasz się ze stwierdzeniem, że „Największym atutem Twojej firmy są Twoi pracownicy”. Jest to zdanie powtarzane najczęściej przez liderów HR, oczywiście w dobrej intencji . Chodzi o to, że biznes powinien traktować priorytetowo takie rzeczy jak kultura organizacji i inwestycje w ludzi, ponieważ bez nich i bez kultury wspierającej, kreatywnej i innowacyjnej, Twoja firma nie zawsze będzie odnosić sukcesy.

W Fitqbe trochę inaczej podchodzimy do tego stwierdzenia, kwestionując je. Robimy to, bo oczywiście wiemy, że ludzie są ważni, jednak nie każdy pracownik obecnie pracujący w Twojej firmie realizują jej misję i rozumie jej wartości.

„Każdy pracownik reprezentuje różny poziom wysiłku i chęci pozostania w firmie, a to wpływa na jego zaangażowanie i wartość, jaką wnosi do Twojej firmy.”

Są różne typy pracowników i ich podejścia do pracy. Ja jednak opiszę tutaj kilka ważnych z mojej perspektywy:

Kultura organizacji: typy pracowników

– Hustler – to taki pracownik, który zapala się pomysłami. Zwraca uwagę na atrakcyjność wykonywanych zadań, mocno się w nie angażuje i jest zmotywowany. Niekoniecznie odnajduje się w pracy zespołowej oraz jest oportunistą, który zmieni firmę na ciekawszą, jeśli przydarzy się okazja.

– Ewangelista – to osoba zmotywowana, systematyczna i patrząca na cele długofalowe, patrząc na dobro całego zespołu i firmy. Wie co znaczy kultura organizacji i dobrze mówi o firmie na zewnątrz oraz promują ją wśród innych pracowników wewnątrz, niosąc pozytywne emocje.

– Krytyk – Jak sama nazwa mówi, to pracownik, który jest pierwszy do komentowania decyzji firmy lub innych pracowników, niekoniecznie analizując, dlaczego zostały podjęte. Niesie negatywne emocje oraz zaraża brakiem zaangażowania.

– Wygodniś – chwilę szukałem dobrej nazwy na ten typ pracownika. To osoba, która pracuje już w firmie długo. Czuje się w niej swobodnie, zna już strukturę i ścieżki działania, tym samym wkłada minimum zaangażowania. Nie wychyla się, nie zrobi nic wybitnego, ale również nie zmieni pracy na inną.

Którą z czterech powyższych kategorii pracowników uznasz za najważniejszą i najlepszą dla rozwoju Twojej firmy? 

Każda z firm, w której pracujemy doświadcza fluktuacji kadry i w pewny stopniu jest ona potrzebna. Normalnym jest, że zatrudniasz pracowników, którzy powoli szykują się do odejścia. Normalnym jest również, że zatrudniasz pracowników, którzy wpadają do dwóch ostatnich kategorii, wnosząc negatywne emocje do swoich zespołów i nie podnosząc jakości usług Twojej firmy. Nie interesują ich kultura organizacji, czy też działania, które organizujesz jako pracodawca lub dział HR, aby zapewnić im komfort i dobre samopoczucie.

Dlatego w Fitqbe uważamy, że „Największym atutem Twojej firmy są Twoi „ZAANGAŻOWANI” pracownicy”.

Pracownicy zaangażowani, to ludzie, którzy rozumieją kulturę organizacji, jej misję oraz mają świadomość swoich obowiązków oraz tego, że jakość ich wykonywania pomaga firmie rozwijać się dalej. Angażują się nie tylko w swoje obowiązki, ale również szanują działania innych działów.

Ciągła praca nad kulturą Twojej organizacji może pomóc nad zmianą proporcji w zatrudnianiu pracowników z tych czterech kategorii. Oczywiście proporcji w kierunku zatrudniania coraz większej ilości pracowników zaangażowanych.

Czy wiesz, że według badań Instytutu Gallupa 87% pracowników jest niezaangażowanych?

A wyniki 38. Monitoru Rynku Pracy przygotowanego przez firmę Randstad pokazują, że aż 1/5 pracowników zmieniła pracę w ciągu ostatniego półrocza. 

Co to znaczy?

Ponieważ więcej pracowników planuje pozostać w obecnych firmach, pracodawcy muszą zrobić więcej, aby zaangażować zarówno obecnych, jak i przyszłych pracowników. Oznacza tworzenie świetnej atmosfery w pracy, innowacyjnej kultury organizacji, uznanie ciężkiej pracy i najlepszych pracowników oraz zapewnienie nagród i benefitów, które pracownicy docenią. 

Pracownicy niekoniecznie muszą trzymać się jednej kategorii.

Firmy powinny podejmować działania, aby pozytywnie wpływać na „krytyków” i „Wygodnisiów”, a także pomagać w zwiększaniu lojalności Hustlerów w swoim zespole, tak aby większość pracowników stała się „ambasadorami”

Jak to zrobić?

Polecam, kilka artykułów, które opisują konkretne praktyki, których celem jest budowanie zaangażowania pracowników, poprzez dbanie o kulturę organizacji, zdrowie i dobre samopoczucie pracowników, świadczenia i benefity:

– Reakcja na przemęczenie – https://worksmile.com/blog/jak-zatrzymac-pracownikow-na-dluzej/

– 39 kreatywnych form wynagradzania pracowników – https://worksmile.com/blog/formy-wynagradzania/

– Benefity dla młodych mam – https://worksmile.com/blog/benefity-dla-mlodych-mam-ktore-warto-rozwazyc-w-organizacji%ef%bb%bf/

– Budowanie zaangażowania przez grywalizację –https://worksmile.com/blog/grywalizacja-w-firmie/

– 6 nieoczywistych sposobów na wynagradzanie pracowników –  https://worksmile.com/blog/6-nieoczywistych-sposobow-jak-wynagradzac-pracownikow/

– jak zadbać o employee advocacy w Twojej firmie? https://worksmile.com/blog/employee-advocacy-w-twojej-firmie/

Jeśli chcesz dowiedzieć się więcej, jak tworzyć kulturę organizacji zaangażowanej, napisz do nas i umów się na spotkanie, na którym przedstawimy Ci konkretne pomysły zwiększające zaangażowanie pracowników nawet o 71%.

Twoi pracownicy nie są największym atutem Twojej firmy

Jak możesz wspierać employee experience?!

Pobierz raport Wellbeing i benefity Firmowe 2020
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  • HR analytics and reports
  • Analytics on the use of budgets and benefits
  • Analysis of communication effectiveness
  • A central place for communication that reaches
  • Working hours and attendance
  • Data and employee administration
  • Payroll data
  • Electronic documents and signatures
  • Efficiency and competence
  • Remuneration Disclosure and Total Reward Statement
  • Benefit cafeteria with points to be allocated
  • Messages and notifications
  • Handling employee notifications
  • Onboarding & Offboarding
  • Recognition and awards
  • Wellbeing & Employee Support
  • Leave and absence management
  • Compliance and policy management
  • HR analytics and reports
  • Analytics on the use of budgets and benefits
  • Analysis of communication effectiveness
  • A central place for communication that reaches
  • Working hours and attendance
  • Data and employee administration
  • Payroll data
  • Electronic documents and signatures
  • Efficiency and competence
  • Remuneration Disclosure and Total Reward Statement
  • Benefit cafeteria with points to be allocated
  • Messages and notifications
  • Handling employee notifications
  • Onboarding & Offboarding
  • Recognition and awards
  • Wellbeing & Employee Support
  • Leave and absence management
  • Compliance and policy management
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