Payroll data
Transferring data to payroll - no manual collection
and corrections
Worksmile organizes the process of preparing data for payroll. Instead of gathering information from multiple places, finessing missing items and explaining discrepancies, you have a single source of up-to-date data: working time, absences, changes in employment and components affecting pay. The data is ready for secure transfer to the payroll system – faster, clearer
and with less risk of errors.
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Faster payroll closure
The data is not “collected” at the end of the month – it is organized on an ongoing basis and ready for export.
Fewer errors and fewer payroll adjustments
and discrepancies between sources.
More inspections
and predictability of the process
You know which modules the data comes from and what makes up the final set of accruals. Less firefighting, more peaceful work.
Less operational HR and human resources work
You cut down on manual rewrites, questioning managers
and employees, and shifting responsibilities between departments.
Key capabilities
Payroll data
Complete data from the entire system in one place
Worksmile automatically collects the information needed for payroll, including, but not limited to, time and attendance, vacation and absenteeism, changes in employment (e.g., promotions, reassignments), and elements related to benefits and perks, depending on the configuration.Payroll works on consistent data – no manual “gluing” of statements.
Integration with HR and payroll system
Faster and error-free calculation of
salaries
Export payroll data directly to HR and payroll systems such as Enova, Teta, SAP or Comarch Optima. Reduce manual updates and speed up payroll calculations.
Salary components and access to pay slips
More transparency and fewer inquiries to HR
Handle benefit-related components and provide employees with secure access to pay slips in the employee portal. Employees have visibility into the documents and HR reduces repetitive questions.
How are companies using our solution?
HR department in a company with multiple data sources
Work time, leave and employment changes do not come in late from different departments – they are in one place and ready to be transferred to payroll.
The result: no more “waiting for information”
Organizations with high variability (overtime, absenteeism, job changes)
When you have a lot going on in a month, consistency
and automation. Worksmile reduces
discrepancies and manual corrections.
The result: fewer revisions and fewer disputes over data
HR and Human Resources as a collaborative process, not a "metastasis of responsibility"
Clear data flow and a single source of truth organize cooperation – you know where the information is and who owns the step.
The result: a calmer close to the month
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Human Resources: complete data, fewer adjustments, faster payroll.
HR: less manual work
and better control over data affecting payroll.
Manager: less inquiries about shortages
and fewer “last minute” arrangements.
Employee: more transparency (e.g., insight into pay slips)
and less ambiguity.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so HR projects get real results
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.