Electronic documents and signatures
Process HR formalities in a single digital workflow
Worksmile organizes the entire lifecycle of employee documents: from creating a contract or annex, through personalization based on data from the system, to secure electronic signature and archiving. HR does not “produce files” or keep track of emails — the process itself guides the document through the subsequent steps, with a clear status, history, and access for the right people.
Business results you will see quickly
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Faster closing of hires and changes to contracts
Fewer errors and corrections
Automatic data completion reduces typos and inconsistencies between document versions.
Full control over status and responsibility
Greater compliance and audit readiness
A clear document history, a complete set of attachments, and an organized repository reduce operational risk and chaos in documentation.
Key capabilities
Document templates and automatic generation
Faster document creation without manual work
Build a library of templates (contracts, annexes, certificates) with dynamic fields. The document is created automatically based on employee data — no copy-pasting and no “latest version final_v7.”
Electronic signature embedded in the workflow
Formalities “happen” within the process, not alongside it.
Generate documents at the right time: during onboarding, changes in employment conditions, or offboarding. HR doesn’t have to remember about files — the system guides you step by step.
Electronic signature embedded in the workflow
Electronic signature embedded in the workflow
Sign documents online on the employee and employer side. Signature status and history are in one place, so there is no doubt about what has already been completed and what requires action.
Confirmations of receipt
Immediate feedback
Send documents, such as pay slips and tax forms, and wait for confirmation of receipt. When an employee receives a document, they click to confirm receipt, and you receive a notification and an automatic change in the document status.
Document repository + version control
One source of truth in employee documentation
Documents are sent to the organized workspace of the employee and HR. It is easy to return to the correct file, check its completeness, and reduce the risk of using an outdated version.
How are companies using our solution?
Large-scale onboarding
Contracts, clauses, statements, and confirmations are generated automatically and sent for signature. HR can view statuses and complete the process without manual reminders.
Result: faster employee onboarding and fewer operational bottlenecks
Changes in employment conditions (promotion, annex, change of position)
The manager initiates the change, HR generates a document from a template, signatures are collected online, and the final file is automatically added to the employee’s documents.
Result: shorter processing time and fewer formal errors
Offboarding and document organization
The set of offboarding documents is created and signed in a single workflow, and HR has a complete set and history of actions without having to search through folders and mailboxes.
Result: reduced risk and greater control when ending cooperation
For whom? For HR, Manager and Employee
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: less document production, full control over circulation, and an organized archive.
Manager: faster closure of changes in the team, fewer blockages and email exchanges.
Employee: A simple signing process and access to documents in one place.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so that HR projects bring real results.
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.