Worksmile to inteligentna platforma HR integrująca komunikację wewnętrzną, benefity pracownicze i procesy HR, pomagająca zwiększyć efektywność i zaangażowanie pracowników.

Dla kogo jest przeznaczona platforma Worksmile?

Worksmile jest przeznaczony dla małych, średnich i dużych firm, które chcą usprawnić komunikację, zarządzanie benefitami i procesami HR w jednym narzędziu.

Jakie funkcje oferuje Worksmile?

Platforma oferuje moduły do komunikacji wewnętrznej, katalog benefitów, zarządzanie budżetami pracowniczymi, integrację z narzędziami HR oraz systemy raportowania.

Czy Worksmile obsługuje integracje z innymi systemami?

Tak, Worksmile integruje się z popularnymi narzędziami HR, systemami kadrowymi oraz komunikatorami firmowymi, aby ułatwić pracę działom HR.

Jak można wdrożyć Worksmile w firmie?

Proces wdrożenia jest szybki i obejmuje konfigurację modułów, szkolenie administratorów oraz wsparcie zespołu Worksmile na każdym etapie.

Solutions

Benefits
employee-benefits

Intranet
and Community

Processes
HR

Additional
solutions
Managing benefits and budgets
Benefit cafeteria with points to distribute
Analytics on the use of budgets
and benefits
Announcements and Notifications
Salary disclosure and Total rewards statement
Communication and Community
Employee involvement
Analysis of communication effectiveness
Data and employee administration
Documents and electronic signature
Leave and absence management
Onboarding & Offboarding
Preparation of payroll data
HR analytics and reports
Efficiency and competence
Compliance and policy management
Pay transparency
Work tools
Appreciation and rewards
Wellbeing & Employee Support
Working hours and attendance
AI Assistant
Security
Integrations
Manage benefits and flexible benefits
Design and manage benefit offerings in one place – from ordering sports cards and medical care, to managing flexible benefits such as Social Security and social claims, to controlling budgets and reporting benefit values. Give employees flexible choices and HR full control over costs and benefit utilization.

Design and operation of benefits
Manage benefit offerings tailored to the organization. Handle the process of ordering benefits from different providers, such as sports cards, medical care and other benefits, without unnecessary administration.
Add and configure each benefit.

Flexible selection and control of budgets
Allow employees the flexibility to choose benefits within allocated budgets. Control funding, limits and benefit costs transparently and in accordance with company policy.

Automated HR and benefit provider reports
Prepare ready-made reports tailored to benefit providers' requirements. Simplify billing, reduce manual work and provide consistent, up-to-date data without additional administration.
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Benefit Cafeteria
Give employees self-selection of benefits within allocated points or budgets. Create offerings tailored to your organization’s structure, roles, and locations using a rich benefit cafeteria.

Flexible choice of benefits by employees
Give employees self-selecting benefits from the cafeteria within the points awarded.

Rich and tailored cafeteria offerings
Offer products from more than 400 cafeteria partners. Manage benefit availability and offer a wide selection of benefits in one intuitive place.

Control of points and benefit utilization
Monitor the use of points and benefits in real time. Provide transparent rules for awarding and accounting for points without additional administrative work.
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Analytics on the use of budgets and benefits
Monitor the use of benefit budgets and make accurate decisions based on data. Gain full transparency of costs, benefit popularity and offer effectiveness – without manual reports and scattered sources of information….

Use of budgets and benefits
Analyze how employees use allocated budgets and benefit points. Check benefit utilization levels and identify unused funds in real time.

Ready-to-use reports and easy-to-read charts
Use ready-to-use reports and visualizations for budgets and benefits. Quickly prepare statements for HR, finance and management without additional analytical work.

Data-driven decisions
Compare costs with real benefit usage and optimize benefit offerings. Make decisions on changes to offerings based on hard data, not conjecture.
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Announcements and Notifications
Increase awareness and real benefit utilization with consistent, planned communication. Keep employees informed about available benefits, changes in offerings and unused benefits – exactly when it makes the most sense.

Announcements and benefit information
Publish benefit news in one central location. Inform employees about new benefits, changes in offerings and benefit policies in a clear and consistent manner.

Campaigns and benefit reminders
Run benefit campaigns and automatic reminders for unused benefits. Increase employee engagement and real use of available benefits without additional HR work.

Effective communication tailored to the audience
Target benefit communications to selected groups of employees - by role, location or type of benefit. Reach the right people at the right time with the right information.
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Salary disclosure and Total rewards statement
Promote transparency and build employee trust while meeting growing regulatory requirements. Worksmile helps you organize salary and benefit information and communicate the full value of your employment package (Total Rewards) in a consistent and understandable way.

Pay transparency and compliance
Worksmile supports organizations in complying with new pay disclosure requirements. Organize data, salary ranges and payroll communications, increasing transparency and regulatory compliance without overburdening HR.

Total Rewards Statement - the full value of the offer to the employee
Present employees with the total value of compensation and benefits in a single, easy-to-read statement. The Total Rewards Statement increases awareness of the organization's real costs, supports retention and strengthens the perceived value of the employer's offering.
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A central place for communication that reaches
Create a single, central place for communication and community building within your organization. Publish important information, engage employees and foster organizational culture by combining company news with employee interactions.

News and company announcements
Publish HR and company announcements in a single, consistent channel. Target announcements to selected departments, locations or roles, and set priorities, pins and publication schedules so key information always arrives on time.

Community and employee interactions
Enable employees to post, comment and respond to content. Build engagement through topic groups, team groups and grassroots initiatives that strengthen relationships and organizational culture.

A single source of information for the entire organization
Replace fragmented communication channels with a single, clear intranet. Give employees easy access to up-to-date information and HR a clear place to post key messages.
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Employee involvement
Strengthen employee engagement and sense of belonging with tools that foster appreciation, activity and dialogue within the organization. Build a positive employee experience that translates realistically into motivation and retention.

Communication groups and events
Create communication groups around teams, projects and thematic initiatives. Organize company events and internal activities that engage employees and foster relationship building.

Employee activities and initiatives
Engage employees through company initiatives, wellbeing campaigns and team-building activities. Give space for grassroots initiatives that strengthen commitment and organizational culture.

Pulse of the organization and employee feedback
Collect regular feedback and monitor employee sentiment with simple surveys and pulse checks. Respond faster to teams' needs and take actions to support engagement based on real data.

Appreciation and rewards
Strengthen a culture of appreciation and motivation in the organization. Enable employees and managers to recognize successes, reward attitudes in line with company values, and build positive relationships within teams.
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Analysis of the effectiveness of internal communication
Measure the real effectiveness of internal communications and be sure that key information actually reaches employees. With analytics and multi-channel distribution, Worksmile eliminates the guesswork and increases the effectiveness of HR and company messages.

Analyze readings and employee responses
Check who has read the message, who has responded, and how employees are engaging with the content. Analyze the effectiveness of individual messages and campaigns to continuously improve the quality of communications.

Multi-channel outreach to employees
Reach your audience through the Worksmile platform, email and Microsoft Teams. Ensure consistent communication regardless of channel and increase the chance of reaching every employee.

Higher effectiveness and message reachability
Increase the real reach of internal communications by up to 78%. Have confidence that key information is not only sent, but actually read by employees.
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Data and employee administration
Manage employee data in a single, consistent system – from personnel information and employment history to applications, documents and organizational structure. Provide a source of information for HR and Team Managers and full control over data compliance and quality.

Central database of employees
Use a single unified system that collects all key employee data, ensuring that every HR function operates on the same up-to-date information.

Employment cycle and history management
Track employees' employment history - promotions, job changes and team or project affiliations. Automatically build an organizational structure.

Documents and personal information in one place
Manage employee documents in a digital repository - contracts, annexes and certificates. Receive reminders for expiring documents and provide employees with space for their documents2.
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Documents and electronic signature
Automate the entire workflow of employee documents – from the creation of contracts and addenda, to their personalization, to secure electronic signatures. HR saves time, reduces errors and has full control over documentation at every stage of the employee lifecycle.

Document templates and automatic generation
Library of templates (contracts, annexes, certificates) with dynamic employee data fields - documents are created automatically based on data from the system.

Documents created in HR processes
Automatically generate contracts and documents during onboarding, changes in terms and conditions of employment or offboarding - without manually preparing files.

Electronic signature
Online signing of documents by employees and employer, with full signature history and document status in one place.
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Leave and absence management
Simplify leave and absence processing with a single, transparent system for employees, managers and HR. Automate requests, policies and approvals while maintaining full control over team availability and compliance with company policies.

Vacation and self-service requests of employees
Provide employees with an intuitive portal for vacation requests. Managers gain a view of the team's leave calendar, and requests can be approved on mobile - quickly and without unnecessary email exchanges.

PTO rules and absenteeism policy
Configure different leave pools, such as vacation, on-demand or special leave. Set team availability limits and adjust absenteeism policies according to countries, regions and local regulations.

Automatic billing and system integrations
Automatically calculate leave and handle approvals in accordance with applicable policies. Integrate absence management with ERP and payroll systems, eliminating manual updates and the risk of errors.
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Onboarding and Offboarding
Ensure a consistent and structured employee experience from the first to the last day in the organization. Automate paperwork, communication and access to knowledge, giving HR full control over onboarding and offboarding processes.
Coming soon

Forms, documents and paperwork
Handle onboarding and offboarding forms and documents in one place. Streamline workflows and eliminate manual onboarding and termination processes.

Employee portal and start-up materials
Provide new employees with access to a portal with company policies, regulations and documents. Enable electronic acknowledgement of policy familiarization, and provide training materials and welcome packs even before the first day of work.

Communication and knowledge base
Support onboarding and offboarding through consistent communication and a central knowledge base. Provide employees with easy access to key information and make it easy for HR to transfer knowledge at every stage of the employee lifecycle.
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Preparation of payroll data
Simplify and organize the process of preparing data for payroll. Gather complete and up-to-date information on work time, absences and changes in employment, then securely transfer it to your HR and payroll system.

Collect data for payroll
Automatically collect data from across the system, including benefit utilization, benefits, work hours, vacation and absenteeism information.

Integration with HR and payroll systems
Export payroll data directly to HR and payroll systems such as Enova, Teta, SAP or Comarch Optima. Reduce manual operations, reduce the risk of errors and speed up the payroll process.

Salary components and access to pay slips
Handle benefit components. Provide employees with access to pay slips in a secure portal, increasing transparency and reducing inquiries to HR.
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HR analytics and reports
Turn HR data into real business decisions. Monitor key HR metrics, anticipate risks, and support management with robust analyses based on up-to-date, consistent data from across the organization.

HR dashboards and structured data
Use easy-to-read HR dashboards showing, among other things. number of employees, turnover, absenteeism and benefit utilization. Analyze data in real time with the ability to filter by structure.

Trend analytics and early signals of change
Analyze HR data trends and identify areas that need attention. Monitor changes in turnover, absenteeism and engagement to react faster to potential risks and support managers in making informed decisions.
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Efficiency and competence
Organize competence and performance management in one place – from competence library and periodic evaluations to development plans. HR and managers gain a consistent view of teams’ potential and a clear basis for development and promotion decisions.
Coming soon!

Competency management
Define types and categories of competencies, build a library to match the organization's structure and assign competencies to employees, roles and positions. A foundation for assessment processes and development interviews.

Periodic evaluations
Conduct structured periodic appraisal processes that support dialogue between employee and manager. Gather information on employee development and performance and build a consistent basis for development decisions and follow-up planning.

Development plans and competence development
Create individual development plans and translate findings from evaluation interviews into concrete actions. Structure the findings taking care of the continuity of employee development.
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Compliance and Policy Management
Ensure consistency, transparency and regulatory compliance with centrally managed company policies and regulations. Publish up-to-date documents, monitor their approval and have full control over the organization’s compliance with formal requirements.

Central management of policies and regulations
Store all company policies and regulations in one central repository. Manage document versions, revision history and publication of new policies, ensuring employees always have access to up-to-date content.

Confirming familiarization and tracking acceptance
Require mandatory acknowledgement of reading key policies. Monitor who has read and approved the documents, and maintain full documentation for audit and compliance purposes.

Automatic reminders and notifications
Automatically notify employees of new or updated policies. Send reminders to people who have not confirmed they have read the documents, reducing the risk of non-compliance and manual work by HR
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Wage transparency
Build the salary disclosure process from A to Z in a single system – from job valuation, to grade construction and gap calculation, to remedy plan and daily communication with employees.

Job Evaluation and Category Structure
Develop a job evaluation method based on statutory or internal criteria. Conduct job evaluations, create pay grades, and establish a structure that reflects the impact of each position on the organization’s business.

Wage Gap Analysis and Action Plan
Calculate the pay gap, identify discrepancies, and turn your findings into concrete actions. Worksmile alerts you when the acceptable threshold is exceeded and provides a space to develop a corrective action plan with assigned tasks and responsibilities.

Controlled Communication with Employees
Decide which data is visible—to whom and when—without uncontrolled data flow.
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Work tools
Manage company equipment and resources in one place, without scattered sheets. Have up-to-date attribution data always at your fingertips, easily taking inventory.

Resource register and change history
Add a resource and track its entire lifecycle. Every assignment and change of ownership is noted, and statuses are updated immediately after actions, without reconstructing history from emails.

Assignment and acknowledgment of receipt
Assign the equipment to an employee, select the confirmation mode and send a notification. The employee confirms receipt directly in the platform.
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Wellbeing programs
Support employee wellbeing in a systemic and thoughtful way. Combine wellbeing initiatives, preventive measures and access to support in one place, helping the organization nurture the health, balance and long-term commitment of teams.

Wellbeing challenges and activities for employees
Offer employees initiatives that support healthy lifestyles, sports challenges, or solutions that support work-life balance, including mental health.

Mental health
Act preemptively and give access to meditation lessons with voiceovers in two languages, promoting mental health among employees
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Appreciation and rewards
Strengthen a culture of appreciation and motivation in the organization. Enable employees and managers to recognize successes, reward attitudes in line with company values, and build positive relationships within teams.

Discretionary programs and awards
Create recognition programs such as kudos and awards to recognize the achievements of employees and teams. Foster a culture of feedback and positive reinforcement on a daily basis.

Rewarding with points and benefits
Reward employees with points or benefits tied to cafeteria offerings. Ensure that rewards are flexible and can be tailored to individual employee preferences.

Integration with internal communications
Combine recognition programs with internal communications to make honors visible within the organization. Increase engagement by publishing recognition on your intranet and communication channels, fostering a sense of appreciation and belonging.
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Working hours and attendance
Comprehensive employee time management – from attendance registration, automatic calculation of hours and overtime, to flawless transfer of data to payroll systems. HR and payroll gain full control, and employees gain convenience and transparency. All thanks to native integration with the Kadromierz application.

Time recording
Convenient and flexible time recording adapted to different work models - stationary, remote and project work - using different devices and recording methods.

Automatic calculation of hours and overtime
Automatic calculation of working time in accordance with applicable rules - including overtime, weekend and holiday work, bank of hours and billing in preset periods.

Integrations with RCP and payroll systems
Automatic transfer of data from timekeeping systems directly into the payroll system, reducing manual adjustments and the risk of errors.
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Platform

Worksmile platform
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HR processes
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Contract Demo

Contract Demo

How we gradually increased the efficiency of administrative and HR processes in Nextbike

By Worksmile / 10 March 2025