Onboarding & Offboarding
Consistent employee experience from the first day to the last
Worksmile organizes onboarding and offboarding into a single, predictable process. Formalities, documents, communications, access to knowledge and tasks for teams happen in a set order – no chaos in emails and no “checklists” in worksheets. HR has full control over the process, managers know what to do and when to do it, and the employee feels that everything is prepared from the start.
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Faster deployment
and shorter time-to-productivity
The new person gets a complete set of information, documents and steps right away – without waiting for manual arrangements and “back-ups.”
Less risk and less paperwork mistakes
Standardized checklists and workflows reduce situations where statements, signatures or important steps are missing.
Consistent process across the organization
Onboarding looks the same (or according to different variations) depending on the role, location or type of contract – not “as who has time.”
Offboarding without unfinished business
The termination of cooperation is orderly: documents, equipment returns, accesses, transfer of knowledge – withclear status and responsibility.
Key capabilities
Forms, documents and paperwork
Less manual administration and missing documents
Handle all formal elements in one place. The employee fills out forms, HR has a set of data, and documents (e.g., contracts, statements, certificates) can be generated and closed in the process.
Employee portal and start-up materials
Better start without overloading HR
Provide the new person with a portal to company policies, regulations, training materials and a welcome pack – even before the first day of work. The employee can electronically confirm that he or she has read the policies.
Communication and knowledge base
Less questions, more autonomy employee
New employees have one place to find answers, instructions and key information. HR communicates consistently at every stage, and knowledge is not lost in the news.
How are companies using our solution?
Frequent staff changes
HR starts the process, and Worksmile guides it step by step – with checklists and communication. Less manual oversight, more repeatability and quality.
Effect: onboarding resistant to high turnover
Onboarding in hybrid and remote work
The new person gets materials, paperwork and instructions in one place. The manager has a clear list of tasks, and the organization reduces delays due to team dispersion.
The result: consistent implementation regardless of location
Safe and orderly offboarding
After the decision to terminate the cooperation, you run a ready-made scenario: documents, returns, transfer of knowledge, disabling accesses. HR sees the status and completeness of the process.
The result: less risk and “unfinished business”
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: process standard, less manual coordination, more control over paperwork.
Manager: clear steps and responsibilities, faster implementation of the employee in the team.
Employee: better experience: all in one place, from start to finish of cooperation.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so HR projects get real results
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.