Managing benefits and budgets
Benefits in one place - full cost control, less administration
Worksmile allows you to design and run employee benefits in one system: from ordering benefits (e.g., sports cards, medical care, foreign languages), to handling flexible benefits (e.g., Social Security and social claims), to controlling budgets and automatic reporting to vendors and the HR and payroll system. Employees have clear access to benefits, while HR and finance have real control over costs, policies and usage.
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Real time savings in HR and less work "on emails"
Instead of manually collecting requests, changes and lists to suppliers – you have one process and one source of data.
Full control of budgets
and cost predictability
Higher benefit utilization (without additional HR work)
With transparency and communication, it is easier for employees to take advantage of the offerings, and the organization maximizes the value of its benefits investment.
Less risk of errors in billing
with suppliers
and transferring data to the HR and payroll system
Ready reports and consistent data reduce discrepancies, complaints and last-minute corrections.
Key capabilities
Design and operation of benefits
Consistent benefit offerings without fragmented administration
Manage benefits tailored to your organization in one place. Handle benefit ordering from different providers (e.g., sports cards, medical care and other benefits) without manually keeping track of lists and changes. Add and configure benefits according to company policies.
Automation of social and benefit claims
Orderly process of the Social Security and benefits, fewer exceptions and manual decisions
Design and handle applications in one place – from employee submission, review and approval, to execution and settlement. Set rules, limits and decision-making workflows, organizing the organization’s benefits policy.
Flexible selection and control of budgets
Transparent financing and clear rules for employees
Allow employees to choose benefits within allocated budgets. Control limits, costs, and funding according to company policy – no manual blocking or “adding exceptions.”
Integration and reports to HR and payroll systems and benefit providers
Faster settlements and less operational work
Generate ready-to-use reports tailored to benefit providers’ requirements. Simplify billing and reduce manual work by maintaining consistent, up-to-date data without additional administration.
How are companies using our solution?
Several benefit providers and growing scale of organization
HR manages benefits in one place, and changes (new people, resignations, modifications) do not require manual updates in multiple places, files and email threads.
The result: no more sheets, lists and manual “filing” of reports
Social Security / social benefits with clear rules and circuits
Employees submit applications in a standardized way, the committee/acceptors work by the rules, and HR has the full story and complete documentation.
The result: fewer misunderstandings, greater transparency in the process
Benefit cost control and reporting to finance
Finance and HR can see the use of budgets, the popularity of benefits and the real cost of the offer – making it easier to optimize the benefit package.
The result: decisions based on data, not conjecture
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: less administration, tidier processes, easier cooperation with suppliers.
Manager: less escalation and questions, clear rules in the team
Employee: consistent experience and less chaos in formal matters.
Finance: control of budgets, predictability of costs and clear reports.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so HR projects get real results
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.