Requesting vacations and absences
Vacations without emails, sheets
and misunderstandings
Worksmile organizes the entire leave and absenteeism management process in one place – from employee request, to manager approval, to team availability view and compliance with company policies. Employees submit requests in self-service, managers approve them in a few clicks, and HR has full control over policies, limits and reporting. todo: text
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Less downtime and better scheduling of teams
Availability view and leave calendars avoid staffing shortages and leave clashes.
Shorter handling time and fewer questions for HR
Employees can see their limits, application status and history – without inquiries or manual calculations.
Vacation policies consistent across the organization
PTO policies work the same for everyone: per country, location, department or contract type.
Fewer billing and data errors for payroll
Automatic calculations and integrations reduce corrections and the risk of mistakes when preparing data for payroll
Key capabilities
Vacation and self-service requests of employees
Quick process and fewer emails
Employees submit leave requests in a simple portal, and managers approve them from the team calendar – including on mobile. Statuses are visible immediately, without manually rewriting information.
Vacation calendar and team availability view
Less conflict and better planning
The manager can see who is absent, who is scheduled for vacation and where staffing shortage risks occur. This facilitates the planning of sprints, on-call and project deadlines.
PTO rules and absenteeism policy
Compliance with company policy without manual control
Configure different leave pools (e.g., vacation, on-demand, occasional) and accrual rules and availability restrictions. Tailor rules to countries, regions and local requirements – without maintaining separate sheets.
Automatic billing and system integrations
Ready-made, consistent data for payroll and HR
Comprehensive employee time management – from attendance registration, automatic calculation of hours and overtime, to flawless transfer of data to payroll systems. HR and payroll gain full control, and employees gain convenience and transparency. All thanks to native integration with the Kadromierz application.
How are companies using our solution?
Project and operational teams (continuity of work)
The manager schedules work based on the real availability of the team, not declarations in the news. You avoid the “suddenly half the team is on vacation” situation.
The result: fewer surprises and calmer planning
Multi-location organizations (different rules, one platform)
One application, different pools and PTO rules depending on the country/branch/type of contract – no chaos and unclear exceptions.
The result: consistency of processes despite different policies
Payroll and month-end closing
Leave and absenteeism data is complete, up-to-date and ready to be transferred to the payroll system. Fewer manual additions = fewer errors.
The result: fewer revisions and faster data preparation
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: consistent leave policies, less manual handling, better absenteeism reporting.
Manager: control of team availability and quick approval of requests
Employee: simple self-service, clear limits and transparent status of requests.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so that HR projects deliver real results
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.