Data and employee administration
Quick access to needed data for HR and Managers
Manage your data and employee interactions in a single, consistent system – from personnel information and employment history to applications, documents, benefits and organizational structure. Provide a source of information for HR and Team Managers and full control over data compliance and quality.
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Faster and more accurate personnel decisions
The manager and HR can see not only the position and dates, but the employee’s full history, activity and current “status.”
Less reactive firefighting
Reminders, notes and context allow you to act earlier, before the problem escalates.
One place instead of multiple sources
Benefits, applications, absences, surveys and documents are linked to a specific employee.
Better quality of 1:1 calls and HR decisions
Conversations about development, workload or engagement are based on data, not intuition.
Key capabilities
Central database of employees
Consistency of data, single point of reference
Use a single, unified system that collects all key employee data. HR and managers work on the same information – always up-to-date, with no duplicates or discrepancies between tools.
Employment cycle and history management
Full visibility of changes over time
Track promotions, job changes, transfers between teams and projects. Build a clear employment history and up-to-date organizational structure without manual updates in multiple locations.
Documents and personal information
Order and audit readiness
The Employee Card also includes:
– history of used and active benefits,
– applications and cases submitted,
– absences,
– completed surveys and polls.
This allows HR and the manager to see how the employee actually functions in the organization, not just his formal data.
Full case and activity history of the employee
Context instead of snippets of information
Store employee documents in a digital repository (e.g. contracts, addenda, certificates). Set reminders for expiring documents and provide employees with a secure space for their files.
Notes and reminders from HR and the supervisor
Continuity of knowledge and proactive action
Call notes, findings and reminders (e.g., health and safety, expiring contract) are assigned to the employee.Knowledge does not disappear when the manager changes and is not based solely on one person’s memory.
How are companies using our solution?
The daily work of a manager
The manager sees the full context before the conversation: activity, requests, absences, notes and workscore. The conversation is concrete, not “on the fly.”
The result: better 1:1 conversations and faster responses
Scaling and change in the organization
With more employees, the Employee Charter provides continuity of knowledge and a standard for decision-making – regardless of the team or manager.
The result: consistent management of people despite growth and change
HR as a business partner
HR has quick insight into the situation of employees and teams, can be proactive and support managers with specific data.
The result: fewer operations, more real impact
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: a complete picture of the employee, less manual work and real support from managers.
Manager: quick understanding of the employee’s situation and better team decisions.
Employee: consistent experience and less chaos in formal matters.
Trusted by more than 360 customers and 200,000 employees
A platform that people really use so HR projects get real results
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.