Compliance and policy management
One place for policies, regulations and acknowledgements - with full visibility of the process
Worksmile supports organizations with HR processes related to compliance and policy management. Through the use of documents, forms and automated notifications, you organize key regulations in one place and collect mandatory acknowledgments of familiarization – without emails, manual checklists and uncertainty about who actually “clicked.” Instead of scattered PDFs and manually keeping track of approvals, you have a clear process with a history of confirmations, reminders, and readiness for an audit or inspection.
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Less risk of non-compliance
You are assured that key policies have been shared with the right people and confirmed – no guesswork or manual tracking.
Faster audit and inspection readiness
The list of confirmations, dates of familiarization
and completeness of processes are available at a glance – without searching through email inboxes.
Less operational work for HR and support departments
Automatic reminders and information about who has not confirmed the document reduce the “hunt” for approvals.
Consistent communication of principles within the organization
Employees know where to find the applicable documents and what exactly they need to confirm – instead of looking for links in emails and instant messages.
Key capabilities
Central sharing of policies and regulations
One place and clear access to documents
Store key company policies and regulations in one place accessible to employees. Publish documents for the entire organization or selected groups, ensuring consistency and easy access to up-to-date policies.
Acknowledging familiarization and tracking acceptance
Proof of compliance without manual signature collection
Require mandatory acknowledgement of reading the document through forms. Monitor who has acknowledged the regulations and when, and maintain complete documentation for audit or inspection purposes.
Automatic reminders and notifications
Less "pursuit" of acceptance
Inform employees of new or updated documents and automatically remind those who have not yet confirmed reading – without manually sending emails.
How are companies using our solution?
Update key policies
HR publishes the document and indicates the groups that need to see it (e.g. all employees, managers, selected locations). Worksmile collects confirmations and shows the status of implementation.
The result: rapid communication of changes and confirmed acceptance
Onboarding and mandatory regulations
The new person is given a set of documents to read
and confirm as part of onboarding, and HR sees the completeness of the process without manual checklists.
The result: fewer formal deficiencies in new employees
Audit or compliance monitoring
Instead of sifting through folders and email inboxes, you export a list of acknowledgments for a specific document – with dates and information on who has acknowledged reading it.
The result: evidence ready in minutes
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR/Compliance: better control over the compliance process, less manual work and less risk of formal deficiencies.
Manager: clarity of rules within the team and quick access to applicable documents.
Employee: one place where they know what documents apply and what they need to confirm.
A platform that people really use so that HR projects bring real results.
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.