Messages and notifications
Increase the actual use of benefits through timely communication
Worksmile helps you communicate benefits consistently so that employees know what they are entitled to and actually use them. Publish benefit announcements, plan campaigns, and launch automatic notifications (e.g., about benefit assignments, changes to the offer, or upcoming budget deadlines). This makes benefits more visible and reduces the need for HR to manually remind employees and repeat the same information.
Business results you will see quickly
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
Higher utilization of benefits and greater employee satisfaction
Employees receive clear information and reminders, so they make more frequent use of the benefits that the company finances.
Fewer questions for HR and less communication chaos
Instead of answering the same questions, HR publishes one consistent piece of information and directs it to the right people.
More effective communication through targeting
Information is sent to the relevant groups (role, location, type of benefit), rather than to everyone “just in case.”
Better control over budgets and deadlines
Automatic reminders (e.g., about resetting the budget) help avoid unused funds and misunderstandings.
Key capabilities
Announcements and information about benefits
One place with the current offer and rules
Publish news about benefits in a central channel. Provide clear and consistent information about new benefits, changes to the offer, and rules of use—without sending out multiple versions of the same information.
Campaigns and reminders about benefits
Greater awareness and utilization without additional HR work
Run benefit campaigns and automatic reminders about unused benefits and budgets. Increase employee engagement without manually “asking” for attention.
Effective communication tailored to the audience
The right information to the right people
Target messages to specific groups of employees—by role, location, or type of benefit. Deliver information when it makes the most sense (e.g., after the budget has been allocated or before it expires).
Automatyczne powiadomienia (kluczowe zdarzenia)
Less manual process monitoring
Set notifications for, among other things:
- assigning an employee to a benefit,
- changes in the offer/rules,
- reminders about deadlines (e.g., budget reset),
- important stages of applications/benefit implementation (depending on configuration).
How are companies using our solution?
Launch of a new benefit or change of provider
HR publishes the announcement, directs it to the relevant people, and supplements it with instructions. Employees receive a clear message in one place.
Result: quick implementation and fewer questions about “what has changed?”
End of accounting period / unused budget
Automatic reminders help employees use their budget on time, and the company maximizes the value of the program.
The result: greater use of resources and fewer disappointments
Communication segmentation in a large organization
Different locations and groups have different benefits — communication only reaches those who are affected, which increases clarity and effectiveness.
Effect: less “spamming everyone,” better reach
Information, rules, and registration for all benefits in one place
HR publishes complete information in Worksmile: benefit descriptions, rules, deadlines, limits, documents, and instructions on how to sign up. Employees have a single, permanent source of knowledge and quick access to records—without having to search through emails, files, and the intranet.
Result: fewer questions to HR and greater activation of benefits
For whom? For HR, Manager and Employee
We support HR and team managers while ensuring the experience of 100% of employees – throughout the employee lifecycle
HR: fewer manual reminders, consistent communication, and greater use of benefits..
Manager: fewer questions within the team and greater transparency of rules.
Employee: clear information about available benefits and deadlines, less uncertainty.
Trusted by more than 360 customers and 200,000 employees
A platform that people actually use, ensuring that HR projects deliver real results.
Case Study
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.