Price list
Select the package you are interested in and discover the synergy that comes from combining modules:
Our modules:
See features
HR processes
This module is under intensive development.
We are currently working on features:
– Employee Documents
– Slips and PITs
– E-Signature
If you care about features such as Applications and Cases or Absence Management, choose another variant of the package and select the appropriate add-ons (found below on the page).
Want to know more about what we are preparing? Sign up for a meeting – we’ll show you everything!
💡 For those who are patient, we have prepared a special offer for this module.
See features
See features
Appreciation and reward
Extras
All professional services
Select a variant
Single
Choose one module
See features
Click to select
See features
Click to select
See features
Click to select
Appreciation and reward
Add-ons
Go to list of add-ons
All professional services
Select a variant
Smart
Choose any two modules and get 19% discount on the whole.
See features
Click to select
See features
Click to select
See features
Click to select
Appreciation and reward
Add-ons
Go to list of add-ons
All professional services
Select a variant
Complex
Take advantage of the synergies offered by the combination of three modules. 26% discount for the whole and 300% greater efficiency of each module.
See features
Click to select
See features
Click to select
See features
Click to select
Appreciation and reward
Add-ons
Go to list of add-ons
All professional services
Select a variant
Complex
PRO MAX
Everything at Complex
See features
Click to select
See features
Click to select
See features
Click to select
Appreciation and reward
Add-ons
Go to list of add-ons
All professional services
Complex
50
PLN 1350.00
Selected variant
Complex
up to 151% more than Smart
HR processes
Intranet and Community
Employee Benefits
Do you want to know more about our platform?
See frequently asked questions, and if you have additional ones click on the “Make an appointment” button
How does Worksmile increase organizational efficiency?
Worksmile allows companies to choose only the features they really need and tailor them to their existing processes, rather than forcing the organization to work according to a rigid system. This makes HR, communication, and benefits processes faster, simpler, and more predictable.
The platform horizontally connects many areas—HR processes, internal communication, and benefits management—consolidating them into a single, coherent tool. This eliminates tool chaos and data dispersion, while also generating financial savings.
HR and managers are given real operational relief thanks to a single panel for working with teams and HR processes.
Employees no longer have to search for information in emails, files, and multiple systems—everything they need is in Worksmile.
Management and decision-makers gain consistent data on the functioning of the organization, which allows them to better assess performance and build predictions that support business decisions for the coming years.
The result: less manual work, fewer tools, less chaos — more control, speed, and better decisions.
How does Worksmile support HR in its operational work?
The HR panel is a central place for managing the organization’s structure, employment history, employee data, processes, documents, requests, communication, benefits, and reports. HR gains a single tool for end-to-end process control, which improves the quality of employee service, reduces processing time, and minimizes the risk of errors.
How does Worksmile support team managers in their operational work?
The Manager Panel provides access to key team data, attendance, benefit data, requests, documents, and processes. Managers receive a single operational tool that increases their effectiveness, speeds up decision-making, improves communication with the team, and allows them to lead based on current data.
Is it difficult to switch from another platform to Worksmile?
No — migration follows a standardized process and is carried out by a dedicated team. Data, structures, and history are transferred without disrupting the company’s operations.
Does Worksmile integrate easily with our current tools?
Yes. A lightweight, well-documented API and ready-made integrations (SSO, HR and payroll systems, ATS, working time) are available. The result: automatic data synchronization and elimination of manual work.
How does Worksmile ensure employee data security?
The platform uses data encryption, RBAC, audit logs, hosting in certified data centers, and is GDPR and ISO compliant, minimizing legal and operational risks.
How is Worksmile different from an HR and payroll system?
HR and payroll systems are essential for accounting, payroll, and legal obligations. Worksmile operates at a higher level—it supports the daily work of HR, managers, and employees, where the organization’s effectiveness actually arises.
Worksmile:
organizes and automates HR processes (onboarding, offboarding, documents, consents, requests, surveys, employee evaluations),
centralizes and streamlines internal communication,
manages employee benefits,
provides managers and HR with a single operational tool for working with the team,
provides consistent data and reports to support management decisions.
The HR and payroll system and Worksmile do not compete with each other, but complement each other.
With the integration (API / SSO), data is synchronized and the company gains:
less manual labor,
fewer errors,
better flow of information,
greater transparency in processes.
The result: human resources and payroll take care of the billing, while Worksmile realistically improves the way organizations operate on a daily basis.
How does Worksmile help reduce the costs of multiple HR tools?
It replaces several separate systems with a single ecosystem, reducing licensing, implementation and administrative costs.
We have earned the trust of over 355 companies and 200,000 users worldwide.
Detailed scope of functions
check what your module can do
Basic
Mobile applications for iOS, Android, and Huawei systems
The platform is available in a mobile version supporting iOS, Android, and Huawei systems, ensuring full accessibility and functionality on multiple devices.
Administrator Panel - the ability to independently administer the platform
It allows you to manage various aspects of the platform (e.g., adding and removing users, managing HR processes, benefits, budgets, vacation balances, and absences).
Advanced automatic reporting configurator
The advanced reporting feature analyzes activity and engagement, covers the use of benefits and reporting to the payroll department, with the option of process automation.
Advanced notification settings
Customize your notification settings to gain full control over what alerts you receive and in what form, increasing the effectiveness of internal communication.
Unlimited storage for documents and video files
This feature offers unlimited document storage, ensuring seamless access and resource management without space limitations.
SSO
Single Sign-On (SSO) is a product solution that facilitates logging into company tools and applications using an employee's work account, e.g., Microsoft365 or Google Workspace. Thanks to this, users can log into other tools, platforms, and services without having to remember multiple passwords or undergo repeated authentication.
4 native languages: PL, DE, FR, ENG
The platform is available in four languages and offers automatic translation of content into four languages: English, French, German, and Polish, which facilitates communication and understanding of the offer for international teams.
HR processes
Employee information
Simple and secure management of employee data and documentation from a single location.
Structure of the organization
Automatic notifications and reminders (e.g., about expiring contracts)
Job management
List of employees
Business cards of employees
Automation of Employee Applications and Matters
Fully digitized management and administration of employee matters, automating numerous HR processes.
Ready-made presets for Applications and Cases
Access and permissions management
Electronic workflow and editable approval paths
Application and Case Creator
Whistleblower Protection
Employee Documents
They facilitate the collection and organization of all employee documents in one secure location.
Digital document repository
Forwarding documents to employees (+read/download statuses)
Digital contract signing and electronic document circulation
Access and permission management
Mass import and export of documents
Strips and Pits
The ability to quickly and efficiently send documents to employees via Worksmile, along with a system for monitoring views and downloads.
Sharing documents with employees
Readings and downloads report
E-Signature
The ability to electronically sign documents with an electronic signature from within the platform, making processes 100% digital.
Remote document signing
Automatic assignment and sending of documents
Tracking the status of signatures
Compliance with legal regulations
Integrations with other systems (shipping)
Multi-platform (web and mobile)
Integration with other HR processes
Absence management
Automation of the absence management process, the ability to create your own absence types and configure a working day calendar tailored to the needs of your organization, structure, and departments.
Absence type creator
Approval path creator
Requests for remote work
Reporting remote work
Calendar of absences and remote work
Dashboards and Reporting
Clear HR data presented in a transparent visual form.
Automatic report dispatch
Ready-made report presets
Report Builder
Basic dashboards
Intranet and Community
Business cards of employees
This feature appears when you hover over a user's avatar, providing quick access to contact details and key information, which supports effective communication and collaboration.
Field creator in profiles
Profile pictures
Contact details
Thematic groups
They enable creation and effective communication within company, team, and project groups, supporting engagement and information exchange.
Group administrator settings
Files in Groups tab
Group events
Events
They enable the organization of meetings and provide a space for communicating them, discussing them, and publishing various materials (posts, photos, and documents). Additionally, they can be integrated with Outlook Calendar and Teams.
Discussion - Communication within the event
Integration of events from Outlook and Microsoft Teams (calendar and online meetings)
Extensive filters for selecting invitees. (Private and public, for selected groups)
Agenda and location on the map
Adding messages
The ability to tailor the form of communication—from videos to photos or GIFs to articles—allows for better adaptation of the message to diverse audiences and contexts.
AI assistant for content creation and summarization
Automatic translation into 20 languages
Attachments
Video
Articles
Posts
Advanced WYSIWYG editor
Communication planner
News board
The news feed provides the latest information and events, allowing users to follow current news and key updates.
Widget with a survey to fill out
Widget with recently used Worksmile and Sharepoint files
Widget showing people on vacation and HO from my team, with a preview of the organizational structure
Widget with recent Kudos
Widget with upcoming events
Widget with favorite groups
Important messages widget
Notifications about unread posts marked as “important”
Targeting communication to specific audience groups
Notifications and reminders about unread content
An email notification containing a collection of all posts unread by the user increases the reach of messages.
Push notifications
Notification history
Auto-mail with unread content
Notification of unread important content on the news feed
Communication Analytics
This functionality allows you to collect detailed data on reach and sentiment of messages, which facilitates a better understanding of user engagement and optimization of communication strategies.
Recipient list
Timeline
Commitment
Current results
Dashboards and Reporting
They enable detailed analysis of employee engagement and the effectiveness of internal communication.
Auto-delivery of reports
Ready-made report presets
Report Builder
Basic dashboards
Other
They enable detailed analysis of employee engagement and the effectiveness of internal communication.
Search engine for content, people, and attachments
Blocking screenshots in mobile applications
Commenting policy settings
GIFy
Message response system
Employee benefits
Benefits Management
Fully digitized and automated management of budgets and employee benefits.
Categories and products in the cafeteria system in accordance with the law
Reporting
Settings and guidelines for the operation of budgets, visibility, and spending rules
Creating budget categories and allocating amounts from the main budget
Balance Creator (Budgets for different companies or countries)
Management and control of the Social Fund budget
Administration of third-party benefits
It enables the management of external benefits, ensuring efficient automation of processes related to benefits provided by numerous suppliers.
Adding responsible persons
Attachments and document circulation
Application form creator
Packaging benefits and setting their dependencies
Categorizing benefits
Third-Party Benefits Creator
Cafeteria system
Full access to the Worksmile cafeteria offering. Freedom of choice for employees at every stage of life.
Cafeteria system: 20 categories (including Social Fund), +400 partners in Poland
International cafeteria: 19 countries, over 500 partners
Blik checks
Cash transfers
Social Conclusions
They provide access to five free, most commonly used social application templates that will support the automation of HR processes.
Ready-made preset of 5 social applications
Paths of acceptance
Document circulation
Access settings
Total Reward Statement
It provides comprehensive insight into the employee's total compensation package, covering both financial payments and additional benefits (e.g., perks, bonuses, incentives), which increases transparency and understanding of the compensation offered by the company.
History of income and expenses
Visibility settings
Category creator
Dashboards and Reporting
Access to advanced analytics that support the creation of HR strategies.
Basic dashboards
Report Builder
Ready-made report presets
Automatic sending of reports to specific locations or individuals
Add-ons to packages
tailor Worksmile to your needs
- Available for purchase
- Included in the standard supplement
- No option to purchase additional items
Processes HR | Intranet and Community | Employee benefits | |
|---|---|---|---|
Worksmile Analytics Plus
(Analytics of HR metrics and module and process performance) An advanced analytics module that provides insights not only into the use of the Platform and the effectiveness of individual modules, but also data related to the effectiveness of HR activities in the organization. | |||
Advanced HR Analytics | Option only possible after implementation of HR processes and related data | Option only possible after implementation of HR processes and related data | |
Advanced Analysis of purchased modules | |||
Flexible data filtering based on organizational structure | |||
Export results to PDF | |||
Trends and AI Analysis |
Appreciation and rewards
(Rewards & Recognition) Appreciating the contribution of each team member by giving them Kudos helps build a positive atmosphere and boost employee motivation. | |||
Kudos Creator | – | ||
Kudos Board | – | ||
Private and public kudos | – | ||
Reports and analytics on Kudos | – | ||
Point-based reward system | – | ||
Spending points in the Cafeteria | – |
Requests and Cases
(Workflows) Fully digitized management and administration of employee cases. | |||
Whistleblower Protection | |||
Application and Case Creator | |||
Ready-made presets for Applications and Cases | |||
Electronic workflow and editable approval paths | |||
Access and permission management |
Absence management
Quickly gather employee feedback on company matters by easily creating and publishing surveys. Simple surveys can be sent dynamically in push notifications, while more complex surveys can be created using advanced forms. | |||
Absence type creator | |||
Application approval workflow creator | |||
Requests for remote work | |||
Reporting remote work | |||
Calendar: absences
and remote work |
Surveys and Polls The ability to create and send surveys to employees. Feedback, opinion polls, knowledge tests, 270° and 360° evaluations, and much more. | |||
Advanced survey creator | |||
Field and question creator | |||
Preview of the survey appearance during creation | |||
Simple surveys in Push Notification | |||
Access settings | |||
Circulation of attachments | |||
Dashboards with results |
Manager Panel Enables managers to efficiently review their teams’ requests from within the platform. | |||
Ability to accept Applications
and Cases from the subordinate team | |||
Ability to review and approve surveys and polls from subordinate teams | |||
Ability to approve leave requests from subordinate team members | |||
Team absence and remote work calendar | |||
Ability to transfer bonuses/budgets/rewards to team members | |||
Access to specific reports |
Employee Wellbeing Zone
Promoting a healthy lifestyle and team integration through challenges, meditation, and access to expert knowledge supports employee wellbeing. | |||
Health Challenge Creator | – | ||
Public, private, team, and other challenges | – | ||
Over 100 types of activities | – | ||
Your own GPS sports tracker | – | ||
Integration with 12 GPS apps, e.g., iPhone Health, UnderArmour, Strava, Garmin, Fitbit) | – | ||
Badge system | – | ||
Articles by health experts | – | ||
Meditation lessons with a teacher in Polish and English | – |
Cash transfers + BLIK
You can transfer your points to your personal account, an external account, or withdraw cash from an ATM. Freedom and flexibility in an eco-friendly way. | |||
Budget transfers to an employee’s private account | – | ||
Transfers to external accounts
(e.g., bill payments) | – | ||
Blik – ATM withdrawals | – |
Microsoft 365 integration (Outlook, SharePoint, Microsoft Teams)
Integration with Microsoft 365 enables data synchronization, facilitating collaboration, resource management, and the use of Microsoft tools directly from the platform. | |||
Central content search engine from Outlook, SharePoint, Microsoft, and Worksmile | – | ||
Integration of the Files tab in Groups in Worksmile with Folders in SharePoint | – | – | |
Multi-channel communication with Worksmile to Outlook and Teams | – | – | |
Integration of Events with Outlook and Teams (online meetings and calendar) | – | – | |
Widget with recently used files | – | – | |
Integrating Absences with Outlook and Teams calendars | – | ||
Quick contact via Microsoft Teams—from the user profile and Manager Dashboard in Worksmile | – |
Enova / TetaHR / Optima plugins Enable data exchange between Worksmile and HR and payroll systems. | |||
Easy and quick integration setup | |||
User Update | |||
Disposable products – payroll component delivery | – | – | |
Subscription benefits – payroll component delivery | – | – |
E-Signature
The ability to electronically sign documents with an electronic signature from within the platform, making processes 100% digital. | |||
Remote document signing | – | ||
Automatic assignment
and sending of documents | – | ||
Tracking the status of signatures | – | ||
Integration with other HR processes | – | ||
Notification system | – |
Salary transparency: | |||
Accessibility of information for employees | – | ||
Regulatory compliance support | – | ||
Consistency and control of communication | – |
Plugin: “Shortcuts”
Provides easy access to the most frequently used applications and tools within your organization, streamlining your daily work. | |||
Resource category creator and folders within categories | |||
Linking folders to external applications |
Plugin: Zarezerwuj.pl
(Reservation system)
Native integration with the well-known Zarezerwuj.pl application allows you to create a reservation system in Worksmile for various company resources, such as meeting rooms, car fleets, book libraries, and more. | |||
Reservation category creator | |||
Usage and visibility settings |
Business Benefits Offer
A range of exclusive offers prepared especially for Worksmile customers to enhance their company’s benefits package. Our partnerships with leading service providers such as LUX-MED, ENEL-MED, Hear Me, and others ensure attractive conditions that translate into employee satisfaction. | |||
Lux-med medical care | – | – | |
Enel-med medical care | – | – | |
Virtual Lunch Card | – | – | |
Virtual Leisure Card | – | – | |
Wellness in the office | – | – | |
Learning English | – | – |
Visual customization PROThe ability to customize the platform’s appearance to match the customer’s visual identity. | |||
Customization of the login page in the WEB version | |||
Option to add a background photo after logging into your customer account | – | – | |
The ability to customize colors after logging into your customer account |
Working hours and attendance (Kadromierz) | |||
Work time registration | |||
Work time reporting | |||
Availability view |