A brief introduction to the prompt is crucial to getting accurate answers from AI. A prompt (English for “prompt,” “command”) is an instruction or question that you type into an AI tool to get the information or content you need. In HR, prompts work great when you need to create recruitment texts, news for new employees, informational content, feedback or company announcements.
The main advantage of using ready-made prompts is that it saves time – you type in a specific sentence, and the application immediately generates text tailored to your needs. It is worth noting that a well-prepared prompt has a direct impact on the quality and precision of the generated content. A well-written prompt provides you with content in seconds that requires only minimal modification before publication.
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
How to create effective prompts using artificial intelligence?
When creating prompts, remember three rules in particular. Prompts should be precise and tailored to the specific situation in order to get an accurate response from the language model.
1. Clarify your expectations
The more precisely asked the question, the better the answer. Provide specific information, such as the length of the text, the style of speech or the industry of the company’s business.
Tips for formulating prompts:
- Specify the length of the answer (e.g., number of characters or paragraphs)
- Indicate your preferred style and tone of speech (e.g., formal, friendly)
- Provide details about the field or target group
Example:
Good prompt: „Write a short (up to 500 characters) text on LinkedIna announcing an internal training for employees on building a feedback culture.”
2. Add context
Provide details that characterize your company or its organizational culture. The application will take these into account, providing more tailored results.
Example:
Good prompt: „Prepare a short welcome email from HR for a new Marketing employee at a technology company that promotes flexible remote work and a healthy lifestyle.”
3. Choose the right tone of communication
The prompt should include instructions on what tone the response should have (friendly, professional, formal).
Example:
Good prompt: „Write a formal message communicating to employees the changes in the rules for using IT tools”.
The most common mistakes when creating prompts are commands that are too general or unclear, lack of context, and omitting clues about the style or length of answers. To improve the quality of answers, it’s a good idea to use prompt testing – comparing different variations of prompts and analyzing which ones produce the best results. Gradual improvement involves iteratively adjusting and improving versions of the prompt to produce more accurate and valuable results.
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
Prompt optimization - how to squeeze the maximum out of AI in HR?
Optimizing prompts is a key tool that allows HR professionals to take full advantage of the capabilities of artificial intelligence in their daily work. With properly formulated prompts, it is possible to get precise answers that are perfectly tailored to the needs of a specific audience. This not only saves time, but also provides an opportunity to increase the efficiency of activities – from analyzing the target group, to generating reports, to preparing job descriptions or personalized messages. In practice, optimization involves testing different prompt variants, analyzing the results obtained and gradually refining the prompts to get the most relevant and useful content. This allows HR to respond more quickly to the needs of employees and better align the strategy with the expectations of the target audience.
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
Examples of practical HR prompts
📌 Recruitment:
„Write a recruitment ad for the position of Office Assistant. Highlight flexible working hours and extensive company benefits.”
„Prepare interview questions that test candidates’ teamwork skills.”
📌 Onboarding:
„Create a short welcome message emailed to new IT employees, highlighting the unique team atmosphere.”
„Create a checklist of onboarding tasks for your first week at the company.”
📌 Feedback:
„Create positive, motivating feedback for an employee who is doing a great job, while he should improve punctuality.”
„Prepare short tips for managers on how to effectively conduct periodic appraisal interviews with the team.”
📌 Internal communication:
„Create a friendly message to the team with the announcement of the company’s integration day.”
„Write a short, professional email reminding employees of the deadlines for vacation requests.”
📌 Additional examples of prompts:
Data analysis:
„Prepare an analysis report on the sales team’s performance data for the last quarter.”
Marketing activities:
„Propose marketing activities to increase brand recognition among young adults.”
Marketing channels:
„Identify the most effective marketing channels for promoting a new product in the B2B market.”
Questions about:
„Generate a list of the most common questions about implementing a new CRM system in your company.”
Questions asked:
„Create a FAQ section with the most frequently asked questions by customers using our e-commerce platform.”
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
Ethics and safety in the use of AI prompts
When using artificial intelligence in HR operations, ethics and security must not be forgotten. Any prompt we direct to AI tools should be created with privacy and equality in mind. Artificial intelligence, based on huge data sets, can unknowingly replicate biases or generate unwanted responses. That’s why it’s important to regularly monitor the quality of the content generated and ensure that the process is transparent. It’s also worth implementing appropriate security measures, such as data encryption or access control, to protect sensitive employee information from unauthorized use. Responsible use of AI prompts not only efficiency, but also trust and security in the work environment.
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
Tools and resources for HR professional working with prompts
To fully exploit the potential of prompts in HR, it is worth reaching for modern tools and resources to support content generation and competence development. The market offers platforms for testing and optimizing prompts, ready-made libraries of effective prompts, and tools for automatically generating content for recruitment, onboarding or internal communication. In addition, numerous online courses and trainings help to understand how to write effective prompts and how to use artificial intelligence in everyday HR work. Regularly keeping up to date with technological innovations allows you not only to increase the efficiency of your work, but also to better respond to the needs of your target audience and build a competitive advantage in your HR activities.
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
Glossary - key terms related to prompts
- Prompt – an instruction or question that you direct to an AI tool to get a specific answer or generate content on a given topic.
- AI model – a sophisticated artificial intelligence system that analyzes a prompt and generates answers based on the data collected.
- Prompt optimization – the process of refining and adjusting prompts to get the best, most accurate results from AI models.
- AI ethics – rules and guidelines that define responsible, fair and transparent use of artificial intelligence in various fields.
- Data security – activities and procedures to protect information from unauthorized access, loss or invasion of privacy in the process of using prompts and AI.
Download a free prompt database for the HR professional!
We have prepared for you a ready database of HR prompts, tailored to specific activities and needs of HR departments. The database is ideal for both beginners and advanced users. Among other things, you will find prompts prepared for various HR applications, taking into account the needs of the audience:
- prompts for recruitment processes,
- prompts for onboarding,
- prompts for internal communication,
- prompts for feedback and periodic evaluations,
- prompts for benefits and wellbeing.
In the base you will also find practical examples of the use of prompts in the daily work of HR.
Download the free database today – save time and work more efficiently with AI!
Work more efficiently, plan your responsibilities and create effective, professional content with artificial intelligence and good prompts!
📂 [Click here to DOWNLOAD THE PROMPT BASE FOR HR SPECIALIST].
