Want to know how much your employees really cost you? Wondering what costs you incur on the employer’s side, including those related to paying Social Security? Need a quick way to calculate the total cost of salaries and additional benefits? Meet an innovative tool – the free Employee Benefits Calculator, which will help you easily assess the real costs of employment, including the full costs of the employer and the payment of Social Security contributions, taking into account current regulations, mandatory contributions and additional benefits, such as employee capital plans (PPK), for your company. The calculator serves an informational role only and is not responsible for any errors in calculations.
Why do I need an employee benefit cost calculator and a net gross pay calculator?
Employers often do not take into account all the costs associated with employment – often the calculation ends with the basic gross salary. Meanwhile, the company’s real expenses per employee include Social Security contributions (social security, health insurance, accident insurance), PPK, FGŚP or Labor Fund,as well as the cost of benefits such as training, medical care or a sports card. The calculator also takes into account health contributions, sickness insurance, and sickness, disability and pension contributions, allowing the net amount to be calculated accurately. Calculations depend on the title of the contract and the type of contract, including in the case of a contract of mandate, where the rules for calculating contributions and taxes are different. The calculator takes into account the tax-free amount, tax scales, the second tax threshold and the possibility of obtaining a lower tax. In addition, it analyzes the taxation of personal salaries, taking into account income, gross salary and net amount. With our calculator, you can easily take into account all these components, getting a clear picture of what each employee’s actual costs are.
📊 [Click here to USE CALCULATOR].
What employee benefit costs and employer costs does our calculator take into account?
The Employee Benefits Calculator is a comprehensive analytical tool that includes:
Cost of mandatory employer contributions:
- Retirement insurance (9,76%)
- Disability insurance (6,50%)
- Accident insurance(1,67%)
- Labor Fund (LF) (2,45%)
- Guaranteed Employee Benefits Fund (GEBF). (0,10%)
- PPK (1,50%)
- Solidarity Fund (0,45%)
- Training and personal development (Learning & Development)
- Directional medical care (np. Luxmed, enel-med)
- Sports and cultural cards
- Group insurance and other benefits your company offers employees
The calculator also takes into account the basis of the contract, the basis of employment, the basis for calculating Social Security contributions, the amount of advance income tax and the advance payments made by the employer, which allows you to accurately estimate income tax and the final net salary.
📊 [Click here to USE CALCULATOR].
Types of contracts and their impact on employment costs
Choosing the right type of contract is one of the most important decisions an employer makes when hiring new employees. An employment contract, a contract of mandate or a contract for work – each involves different obligations, costs and the range of contributions to be paid. For example, an employment contract generates full Social Security contributions, which affects the employer’s higher cost, but provides the employee with a wide range of benefits. In contrast, a contract of mandate or contract for specific work may be more cost-effective, but involve different rules for paying contributions and taxes.
Net gross salary calculator is a tool that allows you to easily compare the cost of employment under different contracts. Dzięki niemu szybko sprawdzisz, jak zmienia się całkowity koszt pracodawcy w zależności od wybranego typu umowy oraz jakie składki i podatki należy odprowadzić. Korzystając z kalkulatora wynagrodzeń, możesz łatwo zoptymalizować strukturę zatrudnienia w swojej firmie, wybierając rozwiązanie najlepiej dopasowane do potrzeb biznesowych i budżetu. It’s also a great way to make clear to your employees the differences between a contract of employment, a contract of commission and a contract for work, making it easier to make informed decisions on both sides.
📊 [Click here to USE CALCULATOR].
Deductible expenses - how do they affect net pay?
Deductible expenses are an important element that directly affects an employee’s net salary. These are expenses that an employee incurs in connection with the performance of work, which can be deducted from income before calculating income tax. The higher the deductible expenses, the lower the tax base, and therefore the higher the net salary going to the employee.
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In practice, this means that it is worth taking into account not only the gross rate, but also the deductible costs that can be applied when determining the salary. The salary calculator allows you to quickly see how the net salary changes depending on the amount of these costs. This allows both the employer and the employee to better plan the salary structure and avoid unnecessary losses. This is especially important for those who commute from another location or perform duties that require additional expenses. Using the salary calculator, you gain full control over the amount of net salary and can consciously manage the deductible costs in your company.
📊 [Click here to USE CALCULATOR].
How to use the Employee Benefits Calculator?
Using the calculator is simple and intuitive:
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- You specify the number of employees
- You choose a country (e.g. Poland, Germany, Czech Republic – the tool supports different countries!).
- You can enter an average salary or allow the use of default values for the selected country
- You select additional benefits offered by your company
- You get a clear report with estimates of monthly and annual costs for each employee.
The calculator also allows you to analyze costs and salaries by month and track earnings each month, allowing you to plan your finances more accurately.
So in a few seconds you will know what the actual cost of employment will be, as well as which salary components generate the largest expenses for you.
📊 [Click here to USE CALCULATOR].
Who is the calculator designed for?
The Employee Benefits Calculator is mainly aimed at:
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- HR and human resources professionals responsible for budgets and cost analysis in companies
- Managers and business owners who want a more accurate understanding of their teams’ employment costs
- CFOs planning employee cost budgeting
- All personnel, benefits and compensation managers in companies
Benefits of using the Employee Benefits Calculator:
✅ Separate analysis of benefit costs – you will verify the cost of legally required contributions, as well as additional benefits
✅ Transparency of data -you will easily know the distribution of benefit budget costs across different benefits
✅Multiple calculations in seconds – allows you to quickly change parameters and test different variants of benefit packages (Economy, Standard and Premium)
✅ International benchmark – results are also presented based on data from other countries; so you can easily compare your employment costs with international standards.
Free calculator - start optimizing your costs today!
Remember that well-organized benefits not only motivate employees, increase their satisfaction and loyalty to the employer, but also have a real impact on the competitive position of your company in the labor market.
With regular use of the calculator, you will find it easier to make strategic staffing decisions, set a budget for benefits and make sure that your offer to employees is attractive and optimally tailored to individual needs.
